Senior Administrative Assistant Jobs

Who are we hiring?
This position provides administrative support to two SVP Associate General Counsel and the Legal team by contributing to the efficient operation and performance of the business unit. Works independently, receiving a minimum level of detailed supervision and guidance. Maintains close and highly responsive relationship in the day-to-day activities of the leadership team. Performs advanced, diversified, and confidential administrative and secretarial support for the SVPs Assistant General Counsels and the Legal team.
What will you do?

• Answers and screens the SVP’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion.
• Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of complex legal reports, manuals or agendas. Composes routine and non-routine correspondence, memoranda, reports, etc, which are generally confidential in nature. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.
• Schedules and maintains the SVP’s calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, charts and reports needed by the SVP.
• Manage the timely submission of expense reports for members in the department

• Acts as liaison between the SVP and direct reports, as well as internal and external contacts. Coordinates activities conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the SVP.

• Coordinates all paperwork necessary for the SVP to approve. This includes, but not limited to, attendance sheets, travel and expense vouchers, personnel requisitions, performance appraisals, personnel action forms (PAF) and authorization payment forms (APF). This also includes many legal documents that are to be handled in a confidential manner. Follows up with other departments to ensure that requests are carried out and activities are coordinated.

• Responsible for ordering and maintaining office supplies for the department. Ensures that office equipment works properly, printers are loaded with paper and toner, etc. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders.

• Assists department in special projects as requested by the SVP. May provide leadership to other department administrative staff.

What do you need to succeed?

• Must be flexible to work overtime on short notice
• Proven logical skills, well organized, and detail oriented
• Ability to work in a fast-paced environment
• Associate degree or the equivalent preferred
• Proficient knowledge and experience of Microsoft Suite and Zoom
• Minimum 5 years’ experience, preferably at the C-suite level
• Strong oral and written communication skills, with ability to interact with all levels of management
• Ability to maintain highest degree of confidentiality and diplomacy

Why is MSG for me?

We invite you to create an exceptional career at MSG
At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
We value diversity and are looking for extraordinary employees of all backgrounds
At MSG we value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required. #LI-ES1