Administrative Assistant Jobs

In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As the 5th largest global insurance broker, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected — through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of 16,000 employees in 750 offices across North America represents a broad, deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community and being one of the industry’s leading success in the mergers and acquisitions.
We are seeking an Administrative Assistant for our Commercial Lines department located in our New York City office.
Job duties:
Schedule meetings and maintain the calendars for both the Chief Operating Officer (COO, CL) and Chief Client Officer of Commercial Lines (CCO, CL). Must have the ability to independently decide what is scheduled, and when, based on priorities.
Manage the process of submitting expenses on behalf of both the COO, CL and CCO, CL
Judge appropriately when and how to respond Submit expense reports, where applicable
Judge appropriately for approving timesheets for hourly-waged employees on behalf of the COO, CL
Arrange seating and conference rooms for the CL Operations & Floating Teams on occasion.
Coordinate travel arrangements and prepare itineraries with the ability to anticipate potential travel obstacles.
Act as liaison between CL Operations Team and IT. Submit and monitor service tickets for shared inboxes, shared folders, addition/deletion of third-party vendors, etc.
Track the implementation of PRISM meetings in assuring that the meetings are being scheduled on time throughout the region.
Assist the COO, CL during acquisition by providing important documentation to insurance carriers of the sale to help transition into the HUB way.
To assist the COO, CL and CCO, CL in running and organizing reports in Microsoft Applications when requested
To keep and maintain a current list of agency codes for each insurance carrier for multiple purposes.
Compose professional correspondences.
Coordinate key events; assist with planning.
Handle multiple projects, as assigned by either the COO, CL or CCO, CL, and meet deadlines.
Work on ad hoc assignments as needed.
Work independently and within a team on special and ongoing projects
Confidentially, handle sensitive matters that may come up promptly and with discretion.
Qualifications:
Detail oriented with good mathematical and communication skills
Good typing skills and computer literacy
Ability to work within designated time frames
Good interpersonal skills
Strong computer skills; Excel & Word a must
Applied Epic Experience Preferred
1-2 years’ experience
The expected pay range for this position is $32.96/hr to $35.71/hr and will be impacted by factors such as the successful candidate’s skills, experience, and work location, as well as the specific position’s business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and eligible bonuses, and commissions for some positions.
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: Negligible
Required Education: Some college (no degree)
HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.
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Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.
When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.
And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.
About HUB International
Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.