Administrative Assistant Jobs

538237
Medical Center
Microbiology and Immunology
Full Time
Opening on: Aug 11 2023
Grade 103
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Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Standard Work Schedule:
Building:
Salary Range: $58,500 - $65,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Standard Work Schedule:
Building:
Salary Range: 58,500 - 65,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Columbia University's Department of Microbiology & Immunology is seeking a highly motivated full-time Administrative Assistant to join the Fidock Lab with a primary appointment in the Department of Microbiology & Immunology and the Center for Malaria Therapeutics and Antimicrobial Resistance housed in the Division of Infectious Diseases in the Department of Medicine. The incumbent will perform a variety of administrative tasks split between duties for the Center and for the Fidock Lab.
Responsibilities
The Administrative Assistant will work directly with Dr. Fidock, the Center Director, and will be assigned tasks under the direct supervision of the Director. Responsibilities include:
Design a website for the Center for Malaria Therapeutics and Antimicrobial Resistance that includes a listing of faculty and affiliated members and links to their web pages, plus news and links to relevant sites. Actively maintain this website. Also assist with keeping websites up to date for affiliated faculty.
Assist faculty affiliated with the Center with preparation of grants, including scientific editing, working on figures and tables, and putting together ancillary documents such as biosketches, budgets, and justifications. This includes working with other administrators.
Assist with awarded grants including progress reports and project coordination and management.
Assist Center faculty with preparing manuscripts for initial submission, revision, and publication.
Help coordinate faculty interactions with external collaborators, including working on Memorandum of Understanding (MOU) and MTA documents, data sharing agreements, concept notes, and meetings plus their minutes.
Assist researchers with repository and sample management including for cryopreserved parasites, plasmids, DNA sequence files, and oligonucleotide primers.
Help coordinate and schedule meetings on PI's calendar.
Assist with travel arrangementsa as needed.
Process reimbursements of travel expenses for Dr. Fidock in a timely manner, as well as for other members and affiliates of the Center as needed.
Logistically administer workshops, symposium, seminars and invited speakers as needed, including assisting with event planning logistics.
Liaise with external and internal contacts including faculty, staff, students, visitors and administators.
Assist with onboarding new members of lab as needed.
Performs other related administrative duties as assigned.
Minimum Qualifications
Bachelor’s degree or equivalent with coursework in life sciences, including biology and chemistry.
Must have good working knowledge and functional use of Microsoft Office (Outlook, Word, and Excel).
Experience with web design is preferred.
Evidence of writing skills and competency in Math, Science and English is important.
Preferred Qualifications
Bachelor’s degree preferred. Evidence of administrative experience is preferred.
Experience with Microsoft Office and website design.
Working knowledge of French, while not essential, is an advantage given our work with French-speaking individuals working on malaria.
Other Requirements
Position requires excellent verbal and written communication skills. Applicant must be able to write in a clear, concise, informative and professional manner.
Be able to take own initiatives and meet deadlines.
Be highly organized, detail oriented, and highly proactive.
Must possess excellent interpersonal skills and be able to interact well with a broad spectrum of people, including students, postdocs, faculty and administrators.
Maintain confidentiality and have good judgment.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.