Administrative Coordinator, Global Center (Hybrid)

We are partnering with our client to assist with their search for an Administrative Coordinator. Our client is an independent, national nonprofit dedicated to transforming the lives of children and families struggling with mental health and learning disorders. They work to deliver the highest standards of care, advance the science of the developing brain, and empower parents, professionals, and policymakers to support children when and where they need it most.

This position reports directly to the Managing Director and is responsible for supporting the Managing Director and Leadership Team through various tasks related to organization and communication and will be responsible for confidential and time sensitive material. The successful candidate will closely collaborate with and learn from the Program Operations Manager. The successful candidate will gain hands-on experience and an in-depth knowledge of what it takes to launch and expand a global program.

Responsibilities:

• Serve as the Administrative Coordinator for the Managing Director and the Leadership Team as a whole
• Other duties as assigned
• Handle sensitive information in a confidential manner
• Organize, prepare for, and set up virtual and in-person meetings
• Organize and maintain the Managing Director and Leadership Team’s calendars and contact lists in collaboration with other administrators
• Produce and distribute correspondence memos, letters, and forms as necessary and carry out administrative duties such as ordering supplies, filing, copying, printing, binding, scanning, etc.
• Work with the legal counsel, human resources, and finance to process contracts
• Support the Leadership Team in arranging site visits, program convenings, and other activities related to the program’s implementation and submit and reconcile expense reports, reimbursements, and invoices
• Coordinate and arrange travel for leadership and team members
• Work with the Managing Director and Leadership to coordinate with external collaborators around the world, as well as at other departments, programs, and initiatives within
• Work with the Managing Director, Leadership Team, and Program Operations Manager to document project activities, milestones, and deliverables to produce quarterly program progress reports

Qualifications:

• Excellent time management skills with the ability to multi-task required; must be able to reply to urgent requests and shift priorities for different time zones
• Excellent computer skills and knowledge of Microsoft systems
• Knowledge of office management systems and procedures
• Excellent interpersonal skills and cultural sensitivity
• Bachelor’s Degree and a minimum of 5 years of experience; or equivalent combination
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Proven administrative experience
• Excellent written and verbal communication skills

The anticipated salary range for this position is $51,500 - $64,000annually. Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geography.

Special Considerations:

All new hires must be vaccinated and must stay up to date with vaccines against the COVID-19 virus unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with our client, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by our client.

Our client is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law [Vehicle Code section 12801.9]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation.