Administrative Assistant - West Seneca

West Seneca, NY, USA

Req #123

Friday, July 28, 2023

Why Work for Person Centered Services?

When You Join The Person Centered Services Team, You Can Make a Difference In The Lives Of People With Intellectual And Developmental Disabilities, While Also Reaching Your Own Career Goals

• 401(k) - the Company matches 50% of the first 6% up to a maximum of 3%
• Professional development opportunities including mentorship program options and ongoing coaching
• Employee Discount and Wellness Programs - Currently providing 3 paid hours per week for exercise/ personal wellness!
• Company paid benefits: basic life insurance, long-term disability, and a Lifestyle Spending Account with a benefit of up to $500 set aside for employees to spend on wellness eligible expenses!
• Comprehensive health insurance plans for you to choose what best fits your needs (Medical, Dental & Vision)
• 20 Days of paid time off (PTO) in your first year! Increasing to 25 Days in your second year!

Position Overview

The Administrative Assistant for Care Coordination is responsible for providing clerical and administrative support for the Care Coordination department.

Requirements

• Experience creating and utilizing tracking systems in Excel preferred.
• High School Diploma/GED required.
• Familiarity with I/DD provider agencies, OPWDD, or Health Homes, preferred.
• Office Experience preferred
• Associates Degree, preferred.

Position Responsibilities

• Completes confidential typing and data entry as requested.
• Other duties as necessary or assigned.
• Assists Intake Specialist with completion/submission of applications/referrals for services and benefits/entitlements.
• Utilizes statewide databases to verify eligibility, status, and demographic information.
• Assists in scheduling meetings, booking rooms, maintaining shared drives/calendars, tracks info (billing, caseloads etc.), mail/postage.
• Attends department meetings, as needed, to take notes.
• Documents and constructs reports in the Electronic Medical Health system.
• Commits to a respectful, just, and supportive environment for individuals and coworkers aligning with the company’s commitment to diversity, equity, and inclusion.
• Answers and tracks incoming intake calls and responds to inquiries and escalating to others as necessary.
• Creates and maintains department spreadsheets/trackers/reports.
• Completes program-related typing, copying, and other clerical tasks to include letters, correspondence, memos, records, and reports.
• Monitors and reviews enrollments prior to the transition to Care Coordination.
• Establishes and maintains department databases.
• Keeps intake dashboard updated and accurate.
• Sorts and files correspondence, program records, case notes, etc.
• Creates and maintains all department forms
• Uploads and submits documents to statewide databases/authorization systems.

Knowledge, Skills, And Abilities

• Ability to keep sensitive and privileged information confidential
• Strong organizational skills
• Ability to find and use available resources to solve problems while being self-directed. Knowledge of Microsoft Word and Excel Strong oral and written communication skills.
• Demonstrates cultural competence
• Ability to complete work in a timely manner #IND2
• Proactively approaches professional responsibilities

Person Centered Services has a commitment to equal employment opportunity for all staff and applicants for employment. Employment decisions including, but not limited to, those such as staff selection, performance evaluation, administration of benefits, working conditions, staff programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical hereditary cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Other Details

• Required Education High School
• Hiring Rate $18.00
• Pay Type Hourly

Apply Now

• West Seneca, NY, USA