Administrative Coordinator-Hybrid Schedule Jobs

• Regular/Temporary: Regular:
• Salary Range: $65,000-$75,000
• Job Type: Officer of Administration

Position Summary

Reporting to the Chief Operating Officer and working closely with a Director within Operations, the Administrative Coordinator will provide administrative support and will be responsible for handling office-related administrative matters, while ensuring adherence to operational policies and procedures in the course of completing assigned projects. The Administrative Coordinator exercises judgment, decorum, discretion and confidentiality in their communications with all levels of University administrators, trustees, and external constituents.

Responsibilities

Responsibilities include, but are not limited to:

• Revise business contact information in internal database, as necessary
• Ensuring that visitors are appropriately received,
• Overseeing the maintenance of the physical office, supplies, furniture and related projects
• Scheduling internal/external meetings,
• Create and maintain office documents and records (including travel and expense records) using Word and Excel,
• High volume identification of incoming electronic documents (including but not limited to, capital calls, cash distributions, audited financial statements, Schedule K-1s, monthly and quarterly reports, and legal documents),
• Handle inter/intra-office communications and interactions professionally and diplomatically.
• Covering a multi-line telephone, as necessary.
• Travel arrangements
• Planning and researching office-wide events such as holiday parties and volunteer opportunities
• Distribution of physical mail and the preparation of outgoing mail/packages such as quarterly board meeting presentation materials.

Minimum Qualifications

• Bachelor’s degree and/or the equivalent plus a minimum of two-four (2-4) years of related experience required.

Preferred Qualifications

Other Requirements

• Excellent customer service, interpersonal, communication and organizational skills required.
• Must have a passion for excellent customer service and commitment to exceptional quality.
• Highly proficient computer skills required, including demonstrated ability to create complex spreadsheets, flexibly apply and adapt to technology and navigate databases required.
• Must be able to maintain confidentiality.
• Must be able to work independently and take a proactive approach.
• In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style, encourage teamwork and value cooperation across the broader organization.
• High degree of accuracy and ability to handle multiple projects with competing priorities are essential.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.