Administrative Assistant Jobs

Description

Concern Housing is looking for an Administrative Assistant. Primary person responsible for general office/administrative assistance as well as ensuring building security.

Duties And Responsibilities

Answers front desk phone and monitors security cameras.

Ensures all residents sign in and out of the building.

Ensures all visitors show identification and sign in and out of the building.

Opens, screens, date stamps, and distributes incoming mail soon after receipt.

Stamps and sends outgoing mail daily.

Maintains office supply inventory and prepares purchase orders in the 3rd week of each month for review before placing the order, as necessary.

Type documents, letters, etc. and makes copies as needed by staff, as well as assists with filing.

Assists with Property Management issues/maintenance and ordering of janitorial supplies.

Assists the Program Director with administrative needs as necessary (i.e. staff coverage, coordinate trainings, meeting minutes, etc.).

Assists with the intake process.

Maintains and ensures proper operations of all agency machines (i.e. copier, fax machine, shredder).

Primary person responsible for keeping the office neat and orderly (e.g., reception area, conference room, and staff office areas).

Ensures that all office and other supplies in the open common areas are stocked at all times

(I.e. paper in fax machine and printer, stationary, restrooms).

Collects rent checks, transfers and copies all check information onto Excel spreadsheet, as well as other rent collection and accounting functions (FundEZ).

Remain current with all Agency required compliance documents and trainings.

Salary: $41,600/yr.

Position Requirements

Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.

About the Organization Concern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talent and strengths.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.