Senior Administrative Coordinator Jobs

The Senior Administrative Coordinator assists the Global Managing Director of the Financial Institutions Group and his team. This position will routinely interact with members of Moody’s senior management team. The individual will be exposed to Finance related concepts and strategies as well as general management activities.

Core responsibilities:

General Administrative Support

Provide general administrative assistance including calendar management, travel coordination, filing expenses, and presentation preparation. Acquire and maintain a good understanding of Moody’s business, and particular business lines being supported, to provide optimal customer service. Uses initiative to relieve executives of detailed work.

Management

Supervise and coordinate the activities of administrative staff, ensuring optimal productivity and performance. Conduct performance evaluations, provide feedback, and implement training programs for administrative staff.

Department Wide Support

Support department-wide activities including the timely on-boarding of new members (including follow-up on start date) and group-wide initiatives as assigned

Administrative Back-Up

As needed, during vacations and times of absence, provide back-up assistance in order to ensure uninterrupted flow of operations with regard to support staff, technology, and all in-office and remote issues.

Meeting Coordination

Process meeting requests for the team including setting up virtual and occasional in-person appointments, reserving conference rooms, requesting security passes for guests, refreshments, etc.

Travel & Entertainment

Arrange all travel for managers including air, rail, car service, and hotel and conference registrations taking care to be mindful of timeframes and working to ensure that the most economical options are taken advantage of. Preparation of T&E reports for each team member supported, ensuring that company policies are followed, and that relevant information is included

Accounts Payable

In charge of revision and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are correct, and that proper and organized documentation is provided to support the voucher.

Correspondence

Prompt and accurate preparation of various correspondence

Liaison

As needed, assist in coordinating efforts with Technology, Building Services, and others to ensure the group’s needs are met.

Other

Learning SharePoint and our intranet system (MINT) to maintain teams’ internal communications platforms. May be called upon to tackle additional responsibilities and/or perform other tasks as assigned.

• Bachelor's degree in business administration or related field preferred
• 5+ years of related experience working in a corporate environment

• Excellent organizational and multitasking abilities.
• Excellent interpersonal skills and phone/video call demeanor
• Solid organization skills
• Strong proven solid understanding of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint. Familiarity with SharePoint as a team communication tool is a bonus.
• Strong verbal and written communication skills – ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos, and other documents that require little or no editing by the manager.

• Proactive demeanor preferred
• Capacity to adapt to shifting priorities
• Ability to work independently and with minimal direction #LI-Hybrid #LI-IM
• Strong orientation toward teamwork

MIS Financial Institutions

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Moody’s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email [email protected]. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications.

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.

Moody’s is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don’t meet every single requirement, please apply! You may be a perfect fit for this role or other open roles.

Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.

At Moody’s, we’re taking action. We’re hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers. We’re educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level. Learn more about our DE&I initiatives, employee development programs and view our annual DE&I Report at moodys.com/diversity

For US-based roles only: the anticipated hiring base salary range for this position is $ [ 76,200 ] to $ [ 110,400 ], depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody’s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.