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Administrative Assistant 2 Jobs

Company

Disability Rights California
Address , Ontario, Ca
Employment type FULL_TIME
Salary $25.64 - $30.22 an hour
Expires 2023-10-06
Posted at 9 months ago
Job Description
If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying
materials please e-mail [email protected].

Make a difference! We fight for the rights of people that have disabilities....JOIN US!
We welcome Deaf and Disabled applicants to apply

Location: Ontario (hybrid) 3 days in office 2 days remote
We encourage those who are Deaf or Disabled to apply.
SALARY RANGE (Depending on Experience): $25.64-$30.22 hr/$50,000-$58.923 yr
We base salary and position offers on experience and an internal equity analysis.
Employment Status: Non-Exempt; Regular; Full time (37.5 hrs)

EXCELLENT BENEFITS including 8% 401k Match, a language differential up to $250/mo. Health (HMO and PPO options), dental, vision, basic life insurance, short-term and long-term disability insurance and flexible spending accounts (medical, dependent care and commuter). Additionally, we offer ample vacation, sick/self care leave and eighteen paid holidays (including the last week in December) and more….. We are a Public Service Loan Forgiveness (PSLF) - eligible employer.

Application Deadline: Open until filled. Applications should be received by August 11, 2023 to be considered for the first round of interviews.
WHO WE ARE
Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.
DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.
DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

Advocacy and Community Engagement Practice Group (ACE)
We are a statewide team dedicated to empowering, educating and advocating for people with disabilities. We use a variety of advocacy tools including individual representation, advocacy projects, intake, and outreaches. Attorneys on our team work on all aspects of our advocacy, and have increasing opportunities commensurate with professional growth and opportunity.
Our current goals include:
  • Ensuring that civil rights laws are applied equitably and transparently across communities.
  • Reaching under and unserved communities in within the larger Deaf, Blind, and disabled communities to ensure that they can access our advocacy services and have the tools that they need to self-advocate.
  • Eliminating barriers to accessing critical services and access.
PURPOSE OF THE JOB
Provides administrative and clerical assistance to the office manager. This position will be responsible for a high-volume organization in a fast-paced environment.

JOB RESPONSIBILITIES
Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. Administrative Assistant 2 essential functions include:
Technical – 35%
  • Manage various administrative processes.
  • Establish and maintain filing systems.
  • Process purchase orders and various accounting and administrative forms.
  • Prepare reports, correspondence, binders, forms, and charts.
Support – 30%
  • Coordinate meetings and conference calls.
  • Serve as liaison between units, support services and building maintenance.
  • Inventory and order of office supplies.
  • Process incoming and outgoing mail.
  • Purchase and maintenance of office furniture and equipment.
  • Calendar, copy, data entry, and fax.
  • Make travel arrangements.
  • Maintain adequate postage and postage supplies.
Customer Service – 35%
  • Greet clients; answer and direct telephone calls.
  • Provide reasonable accommodation assistance to staff with disabilities.
  • Act as liaison between practice groups
Other Duties
  • Perform other duties as assigned.
  • Participation in outreach activities.
  • Provide back-up for reception.
MINIMUM QUALIFICATIONS
Education and Experience
High school diploma or general education degree (GED); plus
  • Proficient using Microsoft Office such as Microsoft Teams, Word and Excel,
  • Five years of progressively responsible administrative or secretarial experience OR a Bachelor’s degree, plus two years of progressively responsible secretarial experience.
  • Ability to work collaborative as part of a team and to be flexible with changing situations.
  • Tech-savvy individual who is familiar with ZOOM, Microsoft Teams, Skype, etc.;
  • Ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to prioritize and handle multiple tasks, with minimal supervision.
  • Effective telephone skills, including the ability to handle difficult calls and situations patiently and tactfully.
DESIRED QUALIFICATIONS
  • Specialized coursework or training in secretarial or business administration.
  • Experience working for non-profit and/or social services organizations.
  • Experience with and/or extensive contacts in ethnic or language distinct communities.
  • Experience working with and/or sensitivity to persons with disabilities and/or experience working with and/or sensitivity to persons from multi-ethnic communities.
  • Experience in the disability rights movement and/or extensive contacts in the disability community.
  • Life experience as a person with a disability OR direct experience as a caregiver of a family member with a disability.
  • A working knowledge of the laws, rights, and services pertaining to people with disabilities in California.
  • Associate's (AA) degree in a related field from two-year college or technical school; or equivalent combination of experience and/or training.
  • Familiarity and/or extensive contacts with one or more of the following: homelessness, criminal justice, substance abuse or Gay/Lesbian/Bi-Sexual/ Transgender/Intersex (GLBTI) communities.
  • Able to communicate fluently and write effectively in Spanish
TRAVEL REQUIREMENTS
Occasional travel required. Ability to travel occasionally for activities such as out-of-town meetings, team meetings, training, or outreach activities up to 10% of the time. More travel may be required to meet program or contract requirements.
WORKING CONDITIONS
The following describes general working conditions and requirements of the job, which can be performed with or without disability-related reasonable accommodations:
  • Duties require regular communications over online platforms.
  • Must be able to transport oneself to work-related meetings, training, and community events (as necessary).
  • Duties are performed in a home environment
If you are interested in becoming a part of DRC, please submit the following:
1. Online Disability Rights California Application Form
2. Your resume
3. Cover Letter: We need a workforce that can utilize insights and strategies that can come from both professional and personal experience. In your cover letter, please tell us about yourself and why you are a great fit for this position and for DRC.

Incomplete applications will not be considered.

At Disability Rights California, we value diversity among our employees because unique perspectives allow us to effectively serve Californians with disabilities from a wide range of cultural backgrounds. As an equal opportunity employer, we hire without regard to race, color, ancestry, national origin, religion, creed, age (over 40), Disability (mental and physical), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or any other protected characteristic.

Disability Rights California endorses and supports the intent of the Americans with Disabilities Act of 1990 (ADA) and the California Fair Employment and Housing Act (FEHA) and is committed to providing reasonable accommodations to qualified individuals with disabilities who are applicants or employees who need accommodations.