Administrative Assistant(S) Jobs

Agency Senate, NYS

Title Administrative Assistant(s)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 10

Bargaining Unit M/C - Management / Confidential (Unrepresented)

Salary Range From $40000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State Street and Washington Ave

City Albany

State NY

Zip Code 12224

Minimum Qualifications The New York State Senate is currently seeking energetic, astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany.Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment. Additionally, the idea candidate will possess the following competencies:

• 1 year of administrative support experience
• Ability to manage and prioritize multiple, time-sensitive tasks simultaneouslyMinimum requirements include:
• Professional and customer-focused attitude/approach
• Ability to assimilate new information readily
• Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar
• Exemplary organizational skills and a focus on detail
• 1 year of scheduling experience
• Valid driver’s license
• High school degree or equivalent
• Strong interpersonal and verbal communication skills

Duties Description The duties and responsibilities include, but are not limited to the following:

• Plan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
• Order and replenish office supplies
• Log in all incoming and outgoing mail and incoming telephone calls
• Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
• Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
• Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary

Additional Comments Salary range is $40,000 to $50,000, commensurate with experience. Interested candidates should submit a cover letter and a resume to [email protected]. Submissions that do not include a cover letter will not be considered. Benefits:

• Vision insurance
• Employee assistance program
• Parental leave
• Flexible spending account
• Wellness Program The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
• Health insurance
• Retirement plan
• Paid time off
• Life insurance
• Tuition reimbursement
• Dental insurance

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address [email protected]

Address

Street State Street and Washington Ave

City Albany

State NY

Zip Code 12224

Notes on Applying Interested candidates should submit a cover letter and a resume to [email protected]. Submissions that do not include a cover letter will not be considered.