Human Resources Assistant Senior

Minimum Qualifications
Education and/or Equivalent Experience:

• Additional education may substitute for one (1) year of the required experience up to a maximum of three (3) years.
• Graduation from an accredited high school or equivalent, plus three (3) years of experience in a field related to the job.

Licenses And Certifications Required

• None.

Notes to Applicants
Overview Of The Position
This position will provide support to Austin Public Health ( APH ) in a variety of human resources programs. This position is responsible for maintaining immunization records for approximately 800 employees to ensure compliance to policy. This position is the department
Administrator for Payroll/timekeeping utilizing UKG (formerly Kronos) and is responsible for records management for all employees. This position supports areas such as Leave Administration, Worker's Compensation, Talent Acquisition, Workforce Development and Training. Additionally, this position is responsible for monthly management reports for division executives as well as Ad Hoc reports upon request.
When Completing The City Of Austin Employment Application

• Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number.
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• When completing the supplemental questions, please note that your answers must be supported by information contained in your application.
• Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar and spelling, in helping us screen applications and determine candidates to be interviewed.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide the job title and employment dates for all jobs you wish to be considered.
• Incomplete applications will not be considered

APH Information

• Departmental Competencies related to the position can be found on Austin Public Health's website.
• This position supports Austin Public Health's Mission and Core Purpose identified in the Austin Public Health Strategic Plan.

Immunization Requirement

• Due to high-risk areas, Austin Public Health employees must comply with the department's immunization policy.

Additional Documents Required

• When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health.
• All Austin Public Health worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any Austin Public Health worksite - including parking lots, garages, or in any personal vehicle located on the premises.
• COVID -19 considerations: This position is not exclusively telework based during the COVID -19 pandemic and will require in-person work on a regular basis upon hire. We will provide a full suite of PPE when in-person contact is necessary.
• This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.
• Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

Salary And Benefits

• Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan.

If You Are Selected To Interview

• Military/Veterans must provide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference
• This position will require a pre-employment Criminal Background Investigation ( CBI ).
• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required.
• A skills assessment may be required.

Electronic Notification To Applications

• Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner
• Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days.
• Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs.

Travel

• If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Pay Range
$22.10 - $25.11
Hours
Monday-Friday 8:00 a.m - 5:00 p.m.
COA policy on telework allows for 2 days per week.
Job Close Date 06/09/2023
Type of Posting External
Department Austin Public Health
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 6800 Burleson Road
Preferred Qualifications
Preferred Experience:

• Experience in payroll using Kronos/ UKG or similar payroll software
• Intermediate skill using Microsoft Excel.
• Ability to travel to more than one work location.
• Previous experience in a medical-related work setting in administration including reading immunization records.

Duties, Functions And Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Provides administrative support, which may include data entry; maintaining databases; sorting records; assisting employees with filling out forms; creating a variety of correspondence, announcements, records, forms, and reports; and performing related activities. Responds to requests for information from employees and/or the general public over the phone, in-person, and via e-mail regarding a variety of HR programs, job opportunities, or other related information. Administers or assists with administration of HR or training programs. Assists with implementation of HR procedures and processes. Schedules, coordinates, or delivers training modules. Provides advice and counsel to employees on routine interpretations of City personnel policies. Assists more experienced HR staff members in solving HR problems. Assists in the analysis of HR problems by compiling a variety of data and information; prepares related reports; files information; and reconciles and verifies information for accuracy and completeness. Participates on teams with HR and other team members.
Responsibilities- Supervision And/or Leadership Exercised

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills And Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Skill in oral and written communication.
• Skill in data analysis and related software.
• Skill in planning and organizing.
• Ability to handle hostility, conflict, and uncertain situations.
• Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
• Ability to develop and maintain current knowledge about HR and in the operations of the City and its departments.
• Skill in handling multiple tasks and prioritizing.
• Knowledge of Federal, State, and Local laws.
• Ability to work with frequent interruptions and changes in priorities.
• Knowledge of basic HR or training principles.
• Knowledge of City practices, policies, and procedures.
• Ability to train others.
• Ability to establish and maintain good working relationships with other City employees and the public.
• Skill in using computers and related software.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*). * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? * Briefly describe your experience using Microsoft Excel or a similar program, including the specific position(s) listed on your application in which you performed these duties.

• The minimum qualifications for the Human Resources Assistant Senior position are: Graduation from an accredited high school or equivalent, plus three (3) years of experience in a field related to the job. Additional education may substitute for one (1) year of the required experience up to a maximum of three (3) years. Do you meet these minimum qualifications?
• Yes, I will comply to the vaccinations required by the APH department
• Yes
• No
• I acknowledge and understand this position requires a Criminal Background Check.
• No, I cannot meet this requirement

(Open Ended Question)

• Describe your experience reading, entering, and interpreting immunization records, medical health records, and/or electronic health records. If you do not have experience, please put N/A.

(Open Ended Question)

• Please describe your experience using UKG Kronos systems such as Workforce Dimensions, Telestaff or other similar Payroll systems.

(Open Ended Question)

• Please describe your experience providing administrative support for a human resources team.

(Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? If you answered yes to the previous question, please explain below.

• Do you have the ability to travel to multiple sites as part of the regular job duties?
• No
• Yes
• Yes
• Don't know
• No

(Open Ended Question)
Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents