Senior Administrative Assistant Jobs

We are hiring a Senior Admin Assistant to work onsite in Portland!

Details:

• 20 - 40 hours per week
• Contract - At least 1 year with the possibility of extension
• $30 - $32 per hour pay rate
• Onsite in Portland, OR

Responsibilities:

• Provide senior level administrative support to departments including support to the department’s managers and employees.
• Invoice processing.
• Non-PO payments (voucher requests) and LGIA invoicing.
• Run workflow reports and send reminder emails.
• Update department and Business Sponsor Group (BSG) SharePoint sites.
• Coordinate reporting for Top Priority projects.
• Managing BSG records after each meeting – meeting minutes, QuickBase updates, Roadmap updates, etc.
• Help with slide management in PMO presentations.
• Help with employee on-boarding, order office supplies, schedule/coordinate in-person meetings (WTC, WLC, and CCC-Wilsonville) and catering, scheduling quarterly PM review meetings, business card orders, FR/Tyndale Account & Order support, logistics support for the Celebrate More team.
• Managing department match exception report, scheduling interviews.
• Preparation for BSG monthly meetings.
• Coordinate RFPs for construction service contracts.

Requirements:

• Ability to work independently. Demonstrated ability to use independent judgment and initiative; make timely and appropriate decisions; assure attention to detail and accuracy in work; and work with others to obtain and exchange information.
• Excellent organizational skills and ability to prioritize workload.
• Excellent communication skills, both oral and written.
• Ability to balance requirements and priorities of multiple jobs and projects.
• Ability to manage rapidly changing priorities and make independent decisions with the best information available.
• High School Diploma or Equivalent
• 5+ years general office experience
• Ability to be self-managed and to work collaboratively in a team environment.

APPLY NOW!!!