Research Administrative Assistant Jobs

Job Summary

The Research Administrative Assistant (Assistant) will perform clerical and other tasks to help maintain an efficient administrative workflow. The position will involve participation in an ongoing research program investigating biomarker discovery in prostate and bladder cancer. The Assistant will be responsible for enrolling and registering patients on IRB approved the prospective study, collecting samples for research analysis from patients, and various administrative functions. The Assistant is also responsible for cataloging clinical outcomes in patients enrolled in this study and will work directly under the Director of Research and the principal investigator on various studies, as well as multiple research coordinators.

Duties And Essential Job Functions

• Prints protocol mailings and safety reports and distribute the information to the Clinical Research Supervisor in a timely manner.
• Assists with coordination and communications of research projects per the funding agency's award statement. This process includes the recruitment of participants and the implementation of all aspects of study protocols.
• Provides supports with writing procedure sheets for research protocols along with developing datasheets and other research-related forms.
• Participates in the training of new staff, students, and volunteers on all aspects of the research protocols.
• Obtains and track medical records for research subjects.
• Takes part in developing databases and tracking data.
• Interviews potential participants and maintain clinic schedules
• Helps the Research Team with subject recruitment activities (mailings, posting fliers, contacting outside agencies, etc.)
• Assists with the acquisition and maintenance of all data collected for research studies.
• Assists with telephone screenings and schedule research subjects for evaluations to include maintaining the schedule for research appointments.
• Supports clinical research studies by collaborating with research participants at Urology San Antonio and interacts with patients and their families.
• Creates protocol charts for CRA's and assists in entering and maintaining information in the Clinical Trials Management System.
• Answers the Research department's main phone line and directing calls to the appropriate staff.

Other Functions And Responsibilities

This job description does not cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

COMPETENCIES

• Stress Management/Composure
• Initiative
• Ethical Conduct
• Flexibility
• Personal Effectiveness/Credibility
• Patient & Customer Focus

Qualifications

Required

• High School diploma or General Educational Development (GED)
• Keen attention to details
• Experience managing operations (coordinating/scheduling patient visits)
• Maintain confidentiality
• Ability to work well independently
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to adjust to consistent change, effectively and efficiently
• Possess strong skills for multitasking, meeting competing deadlines, prioritizing, and supporting PIs for multiple projects
• Clinical research certification a plus but not required
• Clerical and computer experience preferred, experience in medical setting a plus.
• Excellent written and verbal communication skills
• Adept at creative problem-solving
• Great attention to detail and strong organizational skills
• Positive attitude

Preferred

• Bilingual/Spanish
• HIPAA compliance
• College Degree in the field of Science