Administrative Assistant (25 Hours) Jobs

At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members ofTeam Plano, our organizational Values (what is most important to us) make up the acronym,SERVE (StewardshipEngagedRespectfulVisionaryExcellence).

Why is the Planning Department a great place to work? The comprehensive array of employer-provided benefits and perks—including professional development opportunities via skill-based training and conference participation, paid professional certifications, and regular in-house training—are only part of the story. The foundation of our great workplace lies in our culture of teamwork, community engagement, and dedication to serving the City of Plano through excellence in city planning (we are, after all, a national award-winning planning team). Our team members are committed to providing outstanding planning, development, heritage preservation, and land records services through cooperative efforts that engage our citizens and contribute to both the long-term and immediate quality of life in our community. We have fostered a very intentional, people-centric culture where each one of us is invested and engaged in the team, the organization, and the city. We are the embodiment of Team Plano and stand by our SERVE values.

We are looking for a dependable and professional individual with a pleasant personality and a team mentality to be the first point of contact for our suite.

This position will welcome guests and coordinate front desk activities, including redirecting phone calls, distributing correspondence, and accepting payments, along with performing a variety of administrative and clerical tasks.

This posting is for the afternoon part-time administrative assistant position. Working hours are Monday-Friday, 12:30 p.m. to 5:30 p.m.

The target hourly rate for this position is $16.00 - $18.00 depending on qualifications.

Summary of Duties:Under basic supervision, the Administrative Assistant performs routine clerical and administrative support tasks to an assigned department.

Distinguishing Characteristics:This is the entry-level classification in the Administrative Assistant series that follows routine procedures and implements processes to accomplish end results, within guidelines. Immediate supervision is available upon request. This class is distinguished from Administrative Assistant, Senior in that the latter performs more complex technical, investigative, and supervisory duties requiring a higher level of knowledge and skill.

Examples Of ESSENTIAL JOB FUNCTIONS

Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Greets visitors; answers phones; responds to inquiries and concerns; provides general information.
• May collect and process payments.
• Makes travel arrangements for management staff as needed; maintains staff calendar.
• Composes, edits, and types correspondences, reports, and other documents; maintains filing system.
• Regular and consistent attendance for the assigned work schedule is essential.
• Completes data entry into appropriate programs or systems; scans, files, and shreds documents.
• Receives, reviews, and distributes mail.
• Maintains and orders office supplies.

Marginal Duties

• Performs other duties as assigned

Typical Decisions:The incumbent decides on work priorities and when to answer or defer inquiries.

Minimum Qualifications

Knowledge of:General office procedures; department policies and procedures; customer service etiquette.

Skill in:Communicating clearly both verbally and in writing; following directions; operating a personal computer and standard software.

Education:High school diploma or GED equivalent.

Experience:Six (6) months of clerical experience preferred.

Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements

Licenses and Certifications:None.

Conditions of Employment:Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

Physical Demands and Working Conditions:This is primarily an office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision sufficient to read printed materials and a computer screen is required; hearing and speech to communicate in person and over the telephone is required. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees may be required to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Equal Opportunity Employer - EOE/M/F/V/D

Open positions are subject to close without notice.