Administrative Assistant - Prosper Centers

Foundation Communities is a national leader in providing affordable housing and innovative financial stability programs. At our two Prosper Centers in Austin, we provide free tax preparation, health insurance enrollment, college support services, and financial wellness programs.

The Prosper Centers are looking for a detail-oriented, organized, fast learner with the ability to adapt quickly, to provide administrative support to our programs from June 2023 to April 26th, 2024. Each year, we hire a team of seasonal staff to help community members enroll in health insurance during Open Enrollment and file their taxes during tax season. The Administrative Assistant will support the hiring, onboarding, and scheduling of our team of temporary staff for Open Enrollment season and Tax season and provide general administrative support to the Health Coverage and Tax Help programs.

Deadline to apply: September 8, 2023

Job Responsibilities:

• Help coordinate the onboarding process so that all new hires are set up for success, including new hire orientations, staff schedules, system access, and training.
• Help hire seasonal staff for Health Coverage and Tax Help teams by reviewing resumes, scheduling and conducting interviews with the hiring team, checking applicant references, communicating with applicants, and accurately keeping all applicant data organized and complete.
• Provide general administrative and operational support to the Health Coverage and Tax Help programs as needed (e.g., scheduling meetings, mailing client documents, troubleshooting, maintaining inventory, supporting program and site operations, etc.).
• Coordinate with Human Resources and program staff to ensure the staff hiring, onboarding, and training processes are conducted smoothly and efficiently by helping bridge the gaps in communication.

Qualifications:

• Ability to work with integrity under pressure, prioritize multiple tasks, and meet all deadlines
• Excellent skills using MS Word, Excel, and Outlook
• Strong organizational skills and attention to detail
• Ability to communicate effectively and work productively across programs and in a team environment
• Committed to strict confidentiality and privacy of sensitive materials and exercise utmost discretion

Position Information: The Administrative Assistant will work closely with and report to the Health Coverage and Tax Help Program Managers. This position begins September 2023 and runs through January 2024. The position is based out of our two Prosper Centers in Austin (2900 S IH 35 Svc Rd and 5900 Airport Blvd). The person in this role should be available to work occasionally on Saturdays, as needed.

Compensation:

The position is temporary (not benefits eligible), full-time, and the pay rate is $18/hour.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation & gender identity.

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