Senior Executive Assistant Jobs

EXECUTIVE ASSISTANT

Systems & Methods, Inc. (SMI)

SMI is one of the most highly regarded technology producers in the human services field. We develop state-of-the-art solutions for complex human service operations. To maintain our prominence in this competitive industry, SMI recruits individuals who are technical, creative, client-focused, and most importantly willing to go the Extra Mile. With over 50 years as a family-owned business, SMI considers its employees part of an extended family. Our culture is one of team work, dedication, empowerment, and a strong emphasis on work-life balance. We offer an optimal atmosphere for career growth and achievement, while remaining competitive in terms of compensation and benefits. We are a multi-state operations and administrative private company with a staff of over 600 employees throughout the United States. We depend on the expertise of our SMI team to support and develop the very best systems and product lines in the industry. If you are looking for a meaningful and fulfilling career, we hope that you will consider SMI.

Position Overview:

The Executive Assistant provides executive support and serves as the primary point of contact internally and externally. The Executive Assistant reports directly to the CEO, while supporting the entire C-Team and serves as a liaison to the leadership team, Board of Directors, and Shareholders. The Executive Assistant supports three primary categories: business, personal, and home. A wide degree of creativity, flexibility, and latitude is expected.

Key Functions/ Basic Duties:

Provides “gatekeeper” role for direct access to the CEO’s and C-Suite time;

Manages all calls, emails, daily schedules with multiple calendars, travel coordination and itineraries;

Provides a bridge for smooth communication between C-Suite’s office and internal departments to allow for greater efficiencies and a flow of information, demonstrating leadership to maintain credibility, trust and support at all levels of the company;

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other takes that facilitate the C-Suite’s ability to effectively lead the company

Schedules and prepares C-Suite for meetings with business associates, investors, physicians, contractors, attorneys, employees, etc;

Arranges domestic and international flights, hotels, auto rentals and guest arrangements, negotiates hotel rates and sets up direct bill accounts;

Assists in coordinating the agenda of the Executive and Leadership Team meetings and off-site meetings;

Reconciles credit cards, as well as Corporate travel credit card;

Coordinates the payment of any bills as needed and functions as the household liaison with external vendors;

Handles personal duties and miscellaneous errands on a daily, weekly, or monthly basis as requested;

Assists with planning and executing Corporate events;

Other duties may be assigned.

Additional Duties/Skills

• Forward thinker, who actively seeks opportunities and proposes solutions.
• Ability to handle a wide variety of activities and confidential matters with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service,
• Proficiency in handling multiple tasks simultaneously,
• Must exhibit strong verbal and written communication skills
• Confidentiality and discretion of information this position is privy too,
• Ability to maintain a realistic balance among multiple priorities,
• Exhibits a high level of professionalism and present self in a professional manner,
• Exhibits the willingness to “Go the Extra Mile,”
• Highly resourceful team-player, with the ability to be extremely effective independently,
• Organizational and planning skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail,
• People skills and interpersonal skills are required,
• Ability to exercise good judgment in a variety of situations,

Must have ability to:

• Handle multiple tasks simultaneously
• Exhibit strong computer, verbal and communication skills.
• Exhibit willingness to “go the extra mile”
• Work in a team environment, and maintain confidentiality
• Organize and Plan

Education and/ or Experience:

High School Diploma or equivalent. At least five years prior experience in the areas of administration, secretarial, bookkeeping or other related fields OR equivalent combination of education and experience that provides the knowledge, skills and abilities needed to perform the work.

Language Skills:

Fluent in English.

Computer Skills:

Basic knowledge of Microsoft Windows/Office. Proficient in Microsoft Teams is preferred.

We are an Equal Opportunity Employer. We are a Drug Free Workplace.