Administrative Assistant (Ft) Jobs

Vanguard College Prep is looking for a fun and energetic self-starter, who is well organized, detail-oriented, and can work in a fast-paced environment to be an Administrative Assistant.

Vanguard aims to bridge the gap between high schoolers and successful college students. We are on the forefront of revolutionizing afterschool education in the college prep arena and want someone with just as much enthusiasm for education and students as we have. Our culture at Vanguard is that of a friendly one, and although we are young, we have big ambitions—to create an enabling environment for students to not just learn but develop their academic careers.

A good candidate is flexible, results-oriented, and one who will grow with our company.

• Assists in developing relations with existing clients.
• Schedule any appointments for Directors.
• Develops, implements, follows and perfects office systems and procedures.
• Organizes and composes office correspondence, documents and other reports.
• Responsible for all incoming calls – new client, existing client, or taking messages.
• Participates in staff meetings, as needed.
• Maintains and manages company calendar/appointments/client schedules.
• Ensures company’s public image is consistent and in keeping with branding.
• Answer all phone calls and direct callers to appropriate contact.
• Marketing assistance.
• Supports sales and production.
• Proctors tests for students.
• Review upcoming Daily/Weekly schedule with Directors.
• Read & answer all work-related emails.
• Comfortable posting company related posts on social media platforms.
• Reports all staff, client, vendor and subcontractor issues to Directors.
• Acts as the focal point of information between, staff, students, and parents.
• Send communication (“thank you notes”, referral gifts, etc.) accordingly.

Skill Qualifications

• Experience working in an educational institution a plus;
• Have excellent business etiquette and follow up procedures;
• Tact and discretion for dealing with confidential information;
• Good written and spoken communication;
• Excellent organizational and time management skills;
• Must be very professional, extremely organized and punctual;
• Is coachable and has a positive attitude;
• Works well under pressure;
• Be detail oriented and able to prioritize tasks to fit deadlines;
• A calm and professional manner; and
• Self-starter who works well with minimal supervision;
• Able to work on a fast-paced environment methodically.
• Is comfortable speaking with clients in a customer centric manner;
• Can multitask in a professional setting;
• Proficient using a IOS, Windows, MS Office Suite, and G-Suites;

Education Qualifications

• Must have a Bachelor’s Degree or higher.

Equipment Qualifications

• Must have a quiet home working space with a clean background.
• Must have a video camera
• Must have a computer with at least Windows 10, or Catalina MacOS
• Must have high-speed internet (Above 20mb/s)

Benefits

• Vacation Days
• Paid time off.
• Sick Days

Salary

$15.00 to $18.00 /hour depending on education, experience, and skill.

Interview Materials Needed

• Resume
• 3 References
• Cover Letter

About Vanguard College Prep

Vanguard is a college prep institution that prepares middle and high school students for standardized tests such as the ACT and SAT. We are revolutionizing the test prep process making it enjoyable and usable! We want our students to be 110% prepared for the rigorous college admissions process. We know students are more than just a test score, that is why we help them with learning the basic skills and core foundations of each subject.