Administrative Assistant Jobs

Overview

The Administrative Assistant will perform a variety of administrative and clerical tasks and provide support to supervisors, co-workers, and employees. Will assist in carrying out daily office needs and manage general administrative activities in order to facilitate efficient operation of their division.

Will report to the Business Unit Leader for Baton Rouge Mechanical.

Responsibilities

• Utilize software including Viewpoint and PVault, including data entry
• Scan business related paperwork into imaging system and attach/index into proper file
• Write and distribute email, correspondence memos, letters, faxes and forms
• The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.
• Assist in the preparation and delivery of regularly scheduled reports
• Maintain an efficient filing system
• Answer and direct phone calls
• Schedule and organize meetings, travel, conferences, and department activities
• Process ingoing and outgoing mail

Qualifications

Physical

• Regularly required to talk or hear
• Frequently required to walk, sit, and reach with hands and arms
• Occasionally required to lift up to 25 pounds
• Subject to repetitive use of hands/arms
• Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
• Vision requirements include close vision, distance vision, and ability to adjust focus
• Will need to be able to perform sedentary work

Mental

• Must have attention to detail and problem solving skills
• Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policies
• Ability to use computer, keyboard, telephone and other office devices
• Must have the ability to direct others and communicate effectively with other management/ supervision
• Must be able to concentrate amid distractions and remember details
• Ability to hold information in strict confidence
• Ability to use math/complete calculations