Administrative Assistant Jobs

Description Summary
This position is responsible for administrative support for the local office and primary contact for team member questions. This position partners with corporate accounting and human resources to implement and maintain company practices and policies and serves as a liaison between the field and corporate office.
What is Compellier?
Compellier is focused on creating value in the construction industry by investing in technologies and business practices that improve the longevity and quality of building systems as well as the work environment and productivity of our team members and customers in service of our purpose- balconies that don’t leak; floors that don’t fail. We build sustainable growth through startups, targeted acquisitions, and development of solid relationships that support our industry with superior service and technology. Compellier has three brands:

• Cemplex Group: A construction subcontractor serving primarily the multi-family housing and hospitality markets across the central and eastern United States from 6 regional offices.
• Formulated Materials: A developer and distributor of waterproofing, sound dampening, leveling, and sub-floor systems that are leading innovation in their field.
• Smart Batch Systems: An innovative startup making network connected small aggregate cement mixing heavy equipment that makes work crews safer and more productive while providing immediate access to productivity, progress, and issues on construction projects.

At Compellier, we believe our ICOMPEL values are the foundation for all internal interactions and how we conduct business. We are seeking an Administrative Assistant who can execute the responsibilities of the position in a manner that is consistent with our values.
Integrity: Do the right thing
Commitment: Keep your promises and make happy customers
Opportunity to Succeed: This is a career, seize the day
Master your Craft: Take pride in your work
Protect: Keep each other safe
Everyone: We are all involved and bring value
Love: Treat others with dignity and respect
Duties And Responsibilities

• Complete construction pre-qualification packets and assure certificates of insurance are obtained and maintained.
• Performs other duties as assigned
• Lead accounting duties for local office which includes weekly payroll certification, conducting credit applications for accounts receivable and accounts payable, managing credit card receipts and new credit request forms, and serving as the team member liaison for payroll forms such as time off requests, direct deposit changes, and injury forms
• Assists the sales team with W9’s and other required forms
• Local office primary contact for team member questions and standard office duties including answering phones, mail management, office and kitchen supplies ordering and maintenance, uniforms, hotel accommodations for crews, and errands
• Manages local licenses and permits
• Maintain drivers list for local office and assist with International Fuel Tax Agreement (IFTA) reporting
• Assist with purchase order log, manage bills and material receipts
• Assist with the team member experience, benefits support, and the new hire process. Assist with interviews, conduct CDL Driver reference checks, schedule pre-employment drug screens, support the onboarding process, and complete and submit new hire packets

Knowledge/Skills/Abilities
Ability to live the ICOMPEL Values
Strong organizational skills
Strong verbal and written communication
Ability to work in a fast-paced environment
Ability to prioritize tasks to meet goals and objectives
Strong customer service skills
Education And Experience

• High School Diploma and 3 years of experience in an administrative role with increasing responsibility
• Bilingual in Spanish strongly preferred
• 1 year of experience in the construction industry is preferred

PHYSICAL DEMANDS/WORKING CONDITIONS
Frequently: Sitting and viewing a computer screen
Occasional activities: standing, walking, bending, climbing, reaching in various positions as the situation dictates.
Must be able to lift up to 10 pounds

• Bend, squat, twist, and reach in various positions as the situation dictates.
• Safely perform work with appropriate safety gear.
• Ability to identify safety hazards and communicate effectively with others.