Administrative Assistant (Ft) Jobs

Vanguard College Prep is looking for a fun and energetic self-starter, who is well organized, detail oriented, and can work in a fast paced environment to be an Administrative Assistant.

Vanguard aims to bridge the gap between high schoolers and successful college students. We are on the forefront of revolutionizing afterschool education in the college prep arena and want someone with just as much enthusiasm for education and students as we have. Our culture at Vanguard is that of a friendly one, and although we are young, we have big ambitions—to create an enabling environment for students to not just learn but develop their academic careers.

A good candidate is flexible, results-oriented, and one who will grow with our company.

• Review upcoming Daily/Weekly schedule with Directors.
• Proctors tests for students.
• Comfortable posting company related posts on social media platforms.
• Responsible for all incoming calls – new client, existing client, or taking messages.
• Reports all staff, client, vendor and subcontractor issues to Directors.
• Maintains and manages company calendar/appointments/client schedules.
• Acts as the focal point of information between, staff, students, and parents.
• Ensures company’s public image is consistent and in keeping with branding.
• Schedule any appointments for Directors.
• Marketing assistance.
• Send communication (“thank you notes”, referral gifts, etc.) accordingly.
• Develops, implements, follows and perfects office systems and procedures.
• Read & answer all work-related emails.
• Assists in developing relations with existing clients.
• Organizes and composes office correspondence, documents and other reports.
• Answer all phone calls and direct callers to appropriate contact.
• Supports sales and production.
• Participates in staff meetings, as needed.

Skill Qualifications

• Works well under pressure;
• Experience working in an educational institution a plus;
• Can multitask in a professional setting;
• Have excellent business etiquette and follow up procedures;
• Tact and discretion for dealing with confidential information;
• Self-starter who works well with minimal supervision;
• Be detail oriented and able to prioritize tasks to fit deadlines;
• Proficient using a IOS, Windows, MS Office Suite, and G-Suites;
• A calm and professional manner; and
• Able to work on a fast-paced environment methodically.
• Must be very professional, extremely organized and punctual;
• Is comfortable speaking with clients in a customer centric manner;
• Good written and spoken communication;
• Is coachable and has a positive attitude;
• Excellent organizational and time management skills;

Education Qualifications

• Must have a Bachelor’s Degree or higher.

Equipment Qualifications

• Must have a video camera
• Must have a quiet home working space with a clean background.
• Must have high-speed internet (Above 20mb/s)
• Must have a computer with at least Windows 10, or Catalina MacOS

Benefits

• Sick Days
• Paid time off.
• Vacation Days

Salary

$15.00 to $18.00 /hour depending on education, experience, and skill.

Interview Materials Needed

• Resume
• 3 References
• Cover Letter

About Vanguard College Prep

Vanguard is a college prep institution that prepares middle and high school students for standardized tests such as the ACT and SAT. We are revolutionizing the test prep process making it enjoyable and usable! We want our students to be 110% prepared for the rigorous college admissions process. We know students are more than just a test score, that is why we help them with learning the basic skills and core foundations of each subject.