Administrative Assistant Jobs

Administrative Assistant

The Administrative Assistant role will support and assist in the overall productivity of the Vice President and their team by providing timely administrative support, eliminating barriers and ensuring effective communication.

Primary Responsibilities:

• Maintains SharePoint and electronic folder structures. Converts documents to AmSty format
• Completes administrative duties
• Screens phone calls and contacts from suppliers and customers and intervenes to proactively answer requests and questions
• Participates with data entry efforts in support of analytical models
• Assists in on-boarding new employees
• Receptionist Desk Coverage when needed
• Provides calendar management assistance
• Greets guests warmly and coordinates meetings and interactions with visiting suppliers and customers
• Creates PowerPoint presentations and logs market data as requested
• Provides SAP support (purchase requisitions, service entries, cost reporting, etc.)
• Organizes face-to-face Team meetings
• Serves as Document and Records Management Administrator
• Arranges and coordinates domestic and international travel schedules and reservations
• Works with team of Executive Assistants to maintain office working environment and flow including front desk/reception coverage, prepare outgoing mail, and serve as backup

Job Requirements

• Effective problem-solving skills, especially when dealing with conflicting personalities
• Bachelor's Degree required
• Focused attention to detail and accuracy
• Ability to make decisions about work priorities and to effectively and efficiently manage workload
• Familiarity with SAP is preferred
• Experience with SharePoint
• 5+ years of experience
• Ability to travel overnight, on occasion, to meeting locations in the USA (one or two trips per year)
• Ability to work independently
• Demonstrated ability to promote teamwork and a cooperative work environment
• Immaculate written and oral communication skills
• Strong knowledge of Microsoft Office Suite including mid to advanced skills in Outlook, Word, Excel (Pivot Tables) and PowerPoint
• Apttus contract management experience is desirable
• Strong familiarity with Audio/Visual and office Information Technology equipment

Interested candidates please send resume in Word format Please reference job code 129141 when responding to this ad.