Senior Administrative Assistant Jobs

An exciting career awaits you

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

Senior Administrative Assistant

Job Summary:

The Marathon Martinez Renewable Fuels Refinery has an opening for a Senior Administrative Assistant who will support the General Manager and other department leaders as assigned. The candidate must be able to handle multiple organizational needs and priorities in a calm, professional, confidential and confident manner. The successful candidate will be a highly self-motivated individual with strong organizational, interpersonal, and forward-thinking demeanor. The candidate must be a team player and eager to work with, support and back up other administrative assistants at the refinery. The hours of the position is Monday- Friday approximately 7:30 AM - 4:30 PM.

Key Responsibilities:

• Maintain office, copier and mail supply inventories for assigned areas in the administration building. Maintain by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Interact with both external and internal contacts through written, electronic, telephone and face-to-face communication politely and professionally.
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Assure timely completion of various reports reflecting the activities of the executive’s organization.
• Perform administrative routines which include setting up meetings, scheduling conference rooms, ordering supplies, and updating organizational documents.
• Prepare expense reports timely and proactively.
• Create and format documents such as correspondence, presentations, memos, reports from rough drafts, making changes in grammar, punctuation or spelling as needed. Routinely handles sensitive, confidential information. May maintain databases.
• Organize programs, events, meetings or conferences by arranging facilities and caterers, issuing invitations, coordinating speakers and controlling the event budget. Events maybe local, corporate or involve external stakeholders for the site including the JV Board of Directors.
• Act as a point-of-contact for vendors and participants involved in events.
• Coordinate events on and off-site for various internal and external stakeholders. May managing training, equipment, and materials to ensure efficient and effective delivery of training.
• Make informed decisions regarding General Manager’s availability when scheduling appointments. Keep General Manager apprised of action items, messages and relevant business issues, both internal and external. May prepare meeting agendas and/or scribe minutes.
• Act in a relief capacity for other administrative support professionals which may include having a working knowledge of training systems, maintenance planning, payroll and/or scheduling.

Education, Experience and Skills

Minimum Qualifications

Preferred Qualifications

Relocation is not available.

This position belongs to a family of jobs with increasing responsibility, competency and skill level. Actual position title and pay grade will be based on the selected candidate’s experience and qualifications.

Learn more about Marathon Petroleum’s benefits at .

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location:

Job Requisition ID:

Pay Min/Max:

Grade:

Location Address:

Additional locations:

Education:

Employee Group:

Employee Subgroup:

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, .

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at . The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

Equal Opportunity Employer: Veteran / Disability