Environmental Administrative Assistant Jobs

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

When it comes to environmental consulting, we are focused on cleaning up our communities today to improve tomorrow. We are looking for an experienced administrative assistant to support environmental work at a client facility. Based in Freeport, Texas, you will be responsible for a variety of administrative and technical duties.

Administrative duties include:

• Document control and organization
• Coordinate, schedule, and follow-up with equipment repairs
• Place orders for supplies and services as directed by project management and client(s)

• Typing, formatting, and quality reviews of compliance-driven correspondence and reports under direction of project management

• Produce reports/printing, hole punching, creation of tabs, binder/ spine covers, creating of electronic copies on a USB drive or CD

• Create and track shipping paperwork

• Attend in-person tailgate meetings (Monday through Thursday at 7am)

• Work independently/ manage multiple tasks and projects, as required

• Provide general administrative support to the field team (printing, scanning, emails, meeting reminders, etc.)

Technical duties include:

• Analytical laboratory data review and comparisons against historical data/ ensure correct analytical methods are reported
• General data entry/ tabulate data in electronic data management system

• Maintain operating discipline tasks lists and follow-up with owners of tasks

• Request quotes from vendors and/or service providers

• Complete site and industry-specific trainings as required by the client

• Prepare sampling chains of custody, as requested by the field team

• Maintain a high-level working knowledge of groundwater sampling and system operations tasks conducted daily by the onsite project field teams

Safety will be your priority, as you contribute to “incident free” operations and maintain the highest standards of Health & Safety in everything you do.

At Jacobs, we are partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you will commit to supporting and engaging with these teams, as we work to build a company like no other.

Continue your environmental career at Jacobs - where we will empower you to learn and grow as you deliver environmental projects that make our world better.

Here’s What You’ll Need:

• Associates degree or 2 years or formal administrative training, or 5 years of equivalent experience

• Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Adobe

• Ability to work well with all levels of internal management and staff, outside clients, stakeholders, and vendors

• Sensitivity to confidential matters

• Flexibility required/ work overtime, as needed

• Work in an office within an active industrial facility

• Participate in a mandatory random drug testing program, including hair follicle samples

Ideally you will also have:

• Knowledge of and/or ability to learn EQuIS database management

Accounting knowledge

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $15 billion in revenue and a talent force of more than 60,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.