Senior Administrative Assistant Jobs

Senior Administrative Assistant
The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2021-2022 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
MISSION STATEMENT
The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
SUMMARY
The primary purpose of the Senior Administrative Assistant position is to perform responsible work, often of a confidential nature, for the Department Administrator, and administrative team including but not limited to typing, transcribing dictation, maintaining selected department files, and word processing.
JOB SPECIFIC COMPETENCIES
Administration

• Order office supplies, and other items as requested.
• Serve as the back up to other administrative assistants within the Lymphoma/Myeloma department
• Arrange and manage faculty's calendars, travel, and reimbursements.
• Secure location of meetings, sets up computer and projector for presentation, sends out calendar invitations to participations, and take meeting minutes.
• Make travel arranges for assigned faculty within the department of Lymphoma/Myeloma . This includes all logistics for the travel to include preparing travel packets for preapproval as per Departmental policy. Identifying appropriate coverage when assigned faculty are traveling.
• Communicate with internal and external customers to arrange business meetings (via zoom, teams and or in-person).
• Assist faculty with preparation of presentations and ordering of posters/manuscripts.
• Provide administrative support to several Lymphoma/Myeloma faculty and other assigned duties.

Financial Reporting
Prepare and submit expense reports and travel reimbursements.
Reconcile PRS accounts and prepare monthly PRS reports for assigned Lymphoma/Myeloma faculty.
Reception/Communication
Provides telephone coverage for assigned faculty members and/or administrators, (e.g. answers phone and relays messages, place calls), Evaluates, logs and distributes incoming correspondence, log & distribute, with follow-up/respond as directed by recipient, Composes correspondence as assigned (i.e., respond to mail), Communicate and work with assigned supervisor to address issues of concern regarding scope of activities and/or identify problems, and report outcomes, whether resolved or not.
Other duties as assigned


Education Required - High school diploma or equivalent.
Experience Required - Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information

• Employee Status: Regular
• Work Week: Days
• FLSA: non-exempt and eligible for overtime pay
• Requisition ID: 158990
• Maximum Salary : US Dollar (USD) 62,500
• Relocation Assistance Available?: No
• Employment Status: Full-Time
• Pivotal Position: No
• Midpoint Salary: US Dollar (USD) 52,000
• Science Jobs: No
• Work Location: Remote (within Texas only)
• Fund Type: Hard
• Referral Bonus Available?: No
• Minimum Salary: US Dollar (USD) 41,500

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