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Operations Assistant, Human Resources

Company

IMG Academy
Address , Bradenton, Fl
Employment type FULL_TIME
Salary
Expires 2023-07-16
Posted at 1 year ago
Job Description
Want to love what you do in an environment that values learning and growth alongside other high performing individuals? If you answered yes, IMG Academy is hiring.
Our unique campus is dedicated to developing the next generation of leaders, champions and influencers. We believe that each day is an opportunity to achieve dreams and inspire greatness. As part of the IMG Family, we prepare our student-athletes to succeed, taking on life with confidence and preparedness. Through our integration of elite academics, athletics and character development, our student-athletes are prepared to rise up to their full potential – whether that’s on the field, in the classroom or in life.
We are seeking curious, caring individuals who align with our core values:
  • Champions Spirit: Strive for greatness
  • Open Mind: Never stop learning and growing
  • Absolute Integrity: Always do the right thing
  • Helpful Heart: Lift up those around you
  • Passionate Soul: Love what you do
Job Title: Operations Assistant, Human Resources
FLSA Status: Non-exempt
EEO Category: Administrative
Department: Human Resources
Position Summary: Day-to-day operations and administrative support for executing, maintaining and proactively supporting the Human Resource initiatives to meet operational, organizational and strategic goals and objectives.
Position Responsibilities:
  • Maintain organization charts for the business.
  • Compete verification of employment and other required employee paperwork
  • First point of contact for all general HR-related inquiries including, but not limited to, HRIS, benefits and payroll information
  • Initiate, schedule, prepare and complete paperwork for orientation. Ensure paperwork is up to date and filed according to company, State and Federal guidelines
  • Ensure that office files are maintained with a commitment to ensure confidentiality of paperwork
  • Responsible for ensuring all employment documents are scanned and filed appropriately in Workday.
  • Liaise with the IT and Facilities teams regarding new hire equipment, seating and security passes.
  • Assist HR Operations team with projects as needed, including M&A integration efforts, system data and process audits, and other EX initiatives
  • Assist with ADP/Portal/WD password resets
  • Maintain and update I9, W2, New Hire Requisition, DCF/VEHCHS binders per retention standards
  • Track and audit employee training, ensuring proper follow up, compliance and recertification as required/appropriate
  • Any other duties that may be within scope of the role.
  • Provide basic reporting to HR Business Partners and stakeholders as needed.
  • Work closely with the Academy recruitment team to ensure all appropriate tasks in Workday are accurate and complete.
  • Maintain accurate balances for time off plans.
  • Track new hire onboarding tasks and status within Workday and following up when necessary.
  • Manage and process all new hires in Workday (HRIS system) for IMG Academy client group.
  • Audit Workday regularly to ensure data integrity.
Knowledge, Skills and Ability
  • Proficient with MS Office and data entry with Excel
  • Desire to work collaboratively with colleagues and be team-oriented
  • Knowledge or interest in applicable laws and regulations related to Human Resources
  • Ability to multi-task in a fast-paced organization
  • Administrative experience in a Human Resources/Personnel office
  • Excellent customer service skills in person and via phone and email
  • Ability to work with confidential information and maintain confidentiality
  • Highly organized with the ability to juggle multiple projects
  • Ability to maintain a high level of conduct and ethics in all employee and guest relations
  • Ability to respond with urgency to employee requests
  • Excellent written and verbal communication skills
Preferred Skills
  • Experience with HRIS, SAP, ADP or related HR and payroll software
  • HR experience working in an environment with a combination of exempt/non-exempt/seasonal employees
  • Bilingual (English and Spanish)
  • Bachelor’s degree in Human Resources or related field or HR certification
Physical Demands and Work Environment
  • The role will occasionally require extended and weekend hours during peak seasons
  • Must be able to move around campus which includes gym, turf, fields, etc.
  • Should be able to handle outdoor temperatures
Background Requirements
  • Requires a drug check upon offer
  • Requires a background check upon offer
EEO Statement
IMG Academy is an equal opportunity employer committed to a diverse and inclusive work environment.
Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.