Executive Assistant / Business Manager

Executive Assistant & Business Manager

• Pay: $30-40/hour based upon experience
• Status: Part-Time 1099
• Location: 100% Remote

Summary

We are hiring an Executive Assistant & Business Manager. The role covers business management, executive assistant support, and event management duties so that the team can work harder, smarter, and faster.

We are a mission driven venture capital franchise based in Washington, DC that invests in high growth, early stage companies led by diverse management teams reimagining the building blocks of wealth that turbocharge economic mobility. We are a category specific vehicle focused on underwriting in health equity/digital health, financial technology/inclusion, and future of work & learning. We are pioneering a new market-backed investment strategy called Inclusive Investing™ that allows the firm to widen our lens while keeping outsized returns and impact front and center.

We operate in a fast-paced, entrepreneurial environment where efficiency and productivity are paramount. As our firm expands, we recognize the need for someone who can seamlessly handle a wide range of responsibilities to ensure our operations run smoothly.

The ideal candidate for this role brings Executive-level Assistant experience, but we also welcome individuals with backgrounds in office management, communications, project management, retail banking, and events management. We value versatility and resourcefulness, as this position will involve wearing multiple hats and juggling various tasks to keep our team running efficiently.

If you are a proactive and detail-oriented professional who thrives in a "get stuff done" environment, this role offers an exciting opportunity to contribute to the success of our team. Join us and play a vital role in enabling our team to work harder, smarter, and faster.

Key Responsibilities

This role covers four main areas and keeps the job interesting and varied.

EXECUTIVE ASSISTANT

• Respond in a timely manner to schedule meetings with Limited Partners (LPs), founders, and other key stakeholders
• Assist with travel as directed by the leadership team
• Support LP relations by answering basic questions
• Assist with our portfolio companies by facilitating logistics associated with onboarding founders, purchasing and shipping gifts, tracking investments, and performing other administrative tasks

BUSINESS MANAGEMENT

• Support efforts to maintain and improve internal operations as directed by the leadership team
• Coordinate catering, coffee, or other special accommodations if necessary
• Support internal projects for the Investment Team, HR, Operations, and IT
• Oversee and distribute office mail
• Organize and manage all software and information subscriptions
• Collaborate with our CFO to ensure that expenses are properly tracked and bills are paid
• Purchase office supplies as necessary

COMMUNICATIONS

• Support the execution of our communications strategy by creating engaging and relevant content for various social media platforms, such as LinkedIn, Twitter, Instagram
• Create compelling copy, select or creating visual assets (e.g., images and infographics), and schedule posts for optimal reach

EVENT MANAGEMENT

• Help coordinate virtual and in-person events as directed by the Leadership Team

Key Requirements

• Demonstrated accomplishments in the following areas:
• Bachelor’s degree preferred
• Professional, confident, enthusiastic, and detail-oriented self-starter
• Handling confidential information in a strictly professional manner
• 4+ years of professional experience required
• Consistently completing high-quality work product
• Ability to work in a fast-paced and dynamic environment while exercising good judgment
• Knowledge of communications systems such as Slack, Canva
• Coordinating and maintaining follow-up on a number of projects simultaneously
• Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), Google applications (Gmail, Slides, Docs, Drive Google Drive)

KEY QUALITIES

The Ideal Candidate Will Possess The Following Qualities

• Exceptional organizational skills
• Willingness to learn on the job
• Comfortable with new technologies
• Strong self-awareness
• Capability to observe how tasks are performed and execute in a similar manner
• Excellent written and verbal communication
• Ability to handle tasks with little or no direction
• An ability to simplify otherwise complex topics
• An ability to take constructive feedback
• Consistently deliver high quality work product
• Focused on outcomes/getting stuff done
• Strong attention to detail
• Ability to work in a fast paced environment
• Team player with zero ego
• Have strong commercial and common sense