Executive Assistant For Business Development Jobs

Experience with executive level calendar management

3+ years of professional or military experience

Experience with domestic or international travel coordination

Experience with Microsoft Office products and applications

Experience in a fast-paced, high-tech company

Responsibilities Include But Are Not Limited To

Manage Bay Area attorney photo shoots, including scheduling, supervising, and execution of the shoot.

Excellent client service orientation, interpersonal and communication skills.

Ability to manage a diverse range of assignments and projects and prioritize multiple tasks.

Coordinate with attorneys on biography updates and update attorney pitch and website bios accordingly.

Process invoices and submit monthly purchasing card statements, troubleshooting issues along the way, and determining copay buy-ins with partners, if necessary.

Conduct research and prepare intelligence reports on clients, potential clients, competitors and target industries.

Skilled in complex calendar and meeting management

Seamlessly coordinate meetings and team events, including room bookings, venue selection, materials creation and management

Preferred Qualifications & Past Experience

Manage multiple calendars and execute complex schedules and travel itineraries with internal and external stakeholders

Manage and execute critical administrative workflows and provide organizational solutions to increase team effectiveness

Previous experience as an Administrative or Executive Assistant in the biotech/pharma industry

·Excellent interpersonal skills, ability to develop important relationships with customers and key stakeholders, good conflict management skills

·Collaborate with marketing, project managers and production team to develop strategies that promote customer acquisition and retention.

·MS degree required, advanced degree in science or commensurate experience is preferred (e.g. PhD, MBA)

·Experience in sales or business development isa plus

·Strong influence, negotiation, and presentation skills.

·Maintain existing customers through trust based relationships and high quality customer support.

Pay: $30-40/hour based upon experience

Organize and manage all software and information subscriptions

4+ years of professional experience required

Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), Google applications (Gmail, Slides, Docs, Drive Google Drive)

Knowledge of communications systems such as Slack, Canva

Executive Assistant & Business Manager

Experience in marketing, technology and data management is a plus, particularly within a law firm environment.

Manage the master Healthcare & Life Sciences target list that is utilized for outreach, client development, events and reporting.

At least 2 years of experience in a business development/sales/marketing environment, and a related college degree is preferred.

Experience working with attorneys, private equity groups and investment firms a plus.

Excellent written and verbal communication skills.

Strong organizational and planning skills; attention to detail.

·Bachelors’ Degree or equivalent and relevant academic/professional qualifications

·Ablity to prioritize, delegate, and follow through on assignments.

·Strong Microsoft Office suite expertise, especially PowerPoint. Email capable and Internet familiar. Expertise in CRM software

·Consistent achievement of sales targets

·Proven success in growth strategy and expanding relationships to multiple projects and portfolio level engagements

·Required to travel within and outside home region, potentially internationally

Strong knowledge of data management, office administration and business acumen.

Prepare reports, presentations, and data management.

ClickUp (or other Project Management tool)

Manage the CEO's daily schedule, including organizing meetings, travel, and events.

Manage the inbox flow and resolution of inquiries.

Manage projects, and conduct research to support these projects.

Demonstrate a proactive and forward-thinking approach by consistently anticipating and planning for the Director's next steps and requirements.

Manage the Director's diary, ensuring optimal time allocation and effective scheduling of appointments.

Participate as a key member of the business development team and actively contribute to strategic initiatives.

Assist in executing business development campaigns under the guidance of Principals.

Schedule and participate in account plan meetings, take thorough notes, and circulate account plan reports to relevant stakeholders.

Contribute and actively participate in monthly and weekly meetings, providing valuable insights and support to enhance team collaboration and efficiency.

Basic computer and office equipment skills

Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence

Filing important documents, such as reports, meeting notes, emails, and letters

Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings

Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers

Conducting research and creating reports on various topics based on the needs of the executive