Accounting - Administrative Assistant Accounts Payable

ACCOUNTS PAYABLE

General Purpose

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Main Job Tasks And Responsibilities

• Track expenses and process expense reports
• Review and verify invoices and check requests
• Produce monthly reports
• Set invoices up for payment
• Research and resolve invoice discrepancies and issues
• Sort, code and match invoices
• Prepare and perform check runs
• Post transactions to journals, ledgers and other records
• Maintain vendor files
• Prepare and process electronic transfers and payments
• Provide supporting documentation for audits
• Correspond with vendors and respond to inquiries
• Reconcile accounts payable transactions
• Assist with month end closing
• Enter and upload invoices into system
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date

Education And Experience

• Proficient in data entry and management
• Knowledge of general accounting procedures
• 1-3 years accounts payable or general accounting experience
• Knowledge of accounts payable
• Knowledge of relevant accounting software

Key Competencies

• Problem-solving skills
• Ability to meet deadlines
• Attention to detail and accuracy
• Team work
• Communication skills
• Organizing and prioritizing
• Confidentiality
• Judgment
• Information management skills

Requirements

• Proven experience as an
• Proficiency in English
• Full comprehension of office management systems and procedures
• Exemplary planning and time management skills
• Discretion and confidentiality
• Excellent knowledge of MS Office
• Accounts Payable Admin or related education experience
• Ability to multitask and prioritize daily workload
• Up-to-date with advancements in office gadgets and applications
• High level verbal and written communications skills

Benefits

• Retirement Plan (401k, IRA)
• Training & Development
• Life Insurance (Basic, Voluntary & AD&D)
• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)