Accounts Payable Supervisor Jobs

Pet Food Express is seeking a finance professional who is enthusiastic and knowledgeable about Accounts Payable, and has experience leading teams at the AP Supervisor (or similar) level to join our Accounting Team. Reporting to the Accounting Manager, the Accounting Assistant Manager is responsible for managing Accounts Payable ("AP") processes including day to day operations, full cycle payment run, timely/accurately recording of accounting entries, responding to vendor inquiries, implementing and monitoring compliance to policies and procedures in relation to financial controls, assisting with audits, ad hoc reporting, and other tasks as assigned. This role provides leadership and support to our AP staff including hiring, onboarding, coaching and development, and performance evaluation. The Accounting Assistant Manager plays an important role in implementing process automation and payment optimization initiatives in partnership with cross-functional teams and serves a primary liaison between various stakeholders in issues related to AP, Accounting, Contract, and Supply Chain.

The successful candidate will be an excellent project manager, who understands the urgency of the business, embraces the detail, without losing sight of the overall goals of the organization, and is looking to develop their career over the long-term with a growing company that is making a meaningful difference in the lives of pets.

Responsibilities

• Collaborate with employees/stakeholder teams to diagnose and address bottlenecks and continuously improve our processes.
• Manage quarterly and year-end AP tasks including 1099, escheatment, license renewals, and audit preparation for AP related activities.
• Review accounts with AP team on a weekly basis and ensure adherence to AP monthly closing timelines including approval of payments, credit card reconciliations, and vendor accruals.
• Serve as an AP subject matter expert, troubleshoot issues, and concerns.
• Assist Accounting Manager in implementing process improvements to increase productivity and efficiency.
• Conduct regular activities in support of SOX controls (e.g. quarterly review of open POs, inactive/duplicate vendors, W9 and W8 documentation).
• Manage all aspects of daily AP function, including but not limited to: end to end P2P processes, obtaining invoices, reconciling statements and accounts, reviewing direct report entries for accuracy and conveying errors, issuing payments, reviewing and compiling accruals, ensuring timely replies to suppliers, vendors, internal and external business partners while taking lead on escalations.
• Manage the monthly AP close process timely and investigate discrepancies discovered during the AP and GL module reconciliation.
• Continually assesses area workflow, practices and procedures for process improvement opportunities that support improved efficiency, productivity, regulatory and legal compliance, and employee and customer service and satisfaction.
• Report and analyze team metrics.
• Develop successful supplier/vendor/internal business partner relationships including timely response to inquiries and quickly resolve payment issues
• Provide leadership to the AP team including onboarding, ongoing training, coaching, development, guidance and evaluation of accounts payable staff ensuring work is properly distributed, procedures are in place, processes are cross-trained, and goals/deadlines are met.

Qualifications

• Possession of a Bachelor's in Accounting, Finance, or related field of study preferred.
• Ongoing commitment to continuous learning, development and feedback for self and others.
• Strong interpersonal skills and sound judgment; able to anticipate and balance the needs of others, motivate and influence, and make informed decisions with tact and professionalism.
• Able to effectively cope with and support others through change, shift gears and comfortably handle risk and uncertainty.
• Demonstrated leadership and management effectiveness to support, develop and retain employees through a combination of ongoing coaching/training, feedback, appreciation and recognition, and performance management.
• Effective relationship and teambuilding skills, able to partner with internal and external stakeholders at all levels.
• Excellent quantitative skills and analytical capabilities, including high proficiency with Excel; able to sort, maintain, and analyze spreadsheets with large data with strong attention to detail and experienced with formulas.
• Demonstrates and encourages creativity, innovative thinking, new ideas and approaches to efficiently and effectively solve problems and get the job done.
• Able to remain calm and focused during pressure situations, operate with a sense of urgency, provide direction/support and escalate issues.
• 7+ years of progressive AP & GL experience in an AP or Accounting environment with 3 years of leadership experience included.
• Ability to develop a team atmosphere that recognizes individual strengths of team members, works toward a common goal, and adheres to department/company policies, procedures and deadlines.
• Clear and effective written and verbal communication and active listening skills; open to exchange of ideas and different points of view and able to adapt communication to the needs of audience and/or situations.
• Proactive, able to work independently with minimal guidance and as part of a team.
• Highly organized and able to effectively plan, manage and prioritize detailed projects/work with competing deadlines and instinctually follow-up.
• Extensive knowledge of accounts payable, general accounting, management principles (retail industry preferred), and an understanding of GAAP principles.

PFE Perks:

• Grow with us: Many potential career paths and options for advancement within the company
• Bring your well-behaved pet to work.
• Rest and Relax: Competitive Paid Time Off
• Plan for the future: 401k with employer match.
• Generous in-store employee discount that extends to your family.
• Be Healthy: Health with FSA options, dental, and vision insurance – even pet insurance!
• Get Rewarded: Employee referral bonuses.
• Continued Learning: A focus on your development and leadership training. Investment in your pet and product knowledge, you'll never see pets the same way!

The salary range for this position is expect to be $36.00/hr - $40.00/hr. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience, and budget constraints.

About The Company

We're Pet food Express, and we're transforming our customers' relationships with their pets. How? With exactly-right products, helpful services, and expert advice for even the toughest pet problems. Since 1986, our commitment to purpose over profits has driven our decades-long history of continuously strong growth. We do what's right for our customers and their pets. Everything else follows. Sound like the right fit? We'd love to hear from you.

This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities.

Pet Food Express is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, sexual orientation, gender identity, or any other characteristics protected by applicable law. This applies to all Pet Food Express activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. Pet Food Express also provides reasonable accommodation of religion and disability in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pet Food Express is a place where everyone can learn and grow. However you identify and whatever your background, please apply if this is a role that would make you excited to come to work every day.

For applicants in our San Francisco, or Los Angeles locations: Pursuant to the San Francisco Fair Chance Ordinance, as well as the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment, qualified applicants with arrest and conviction records in a manner consistent with the law.

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