Accounts Payable Specialist (Part-Time)

Under the direction of the Business Manager, the Accounts Payable Specialist will perform a variety of accounting duties in support of assigned School accounts payable and functions. The Accounts Payable Specialist will monitor the outflow of capital for the School and will handle the financial processing of transactions. Duties include daily bookkeeping, record keeping, financial reporting, and the preparation of records for financial audits. The Accounts Payable Specialist will also reconcile and verify invoices.

Directly Responsible to: Chief Financial Officer

Pay Scale: Schedule E (Office Tech I)

Calendar: 238 workdays

Classification: Classified

FLSA Status: Nonexempt

Staff Assigned: N/A

Location: Virtual

Duties and Responsibilities:

• Complies with the School’s policies, procedures, and regulatory standards. E
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviews purchase orders, and resolves discrepancies. E
• Receives and verifies expense reports. E
• Calculates and reports sales tax based on paid invoices. E
• Reconciles expenses and other financial reports with account balances and other official records. E
• Assists with accounting records and ledgers by reconciling monthly statements and transactions. E
• Performs other duties as assigned.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. E

Qualifications:

• Demonstrate an excellent level of cultural acceptance and inclusion
• Detail-oriented with a focus on quality and data accuracy.
• Must be able to maintain diplomacy and professionalism under pressure
• Must be able to learn other accounting software systems.
• Must be reliable and extremely trustworthy.
• Demonstrated ability to work effectively as a team member, work independently, and be self-motivated
• Ability to learn and follow Charter School regulations, and procedures
• Comfortable with online/virtual meeting platforms including Google and Zoom, etc.
• Excellent organizational skills, record-keeping skills, and em
• Ability to use logic and reasoning to identify problems and find solutions
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Google (docs, sheets, forms, drives), and data management environments

Education and Licenses:

• Graduation from high school/GED. Associate’s degree in Accounting, Business Administration or related area preferred
• Must possess a valid California Driver’s License
• Minimum of 6 months of invoicing experience or work experience in a Charter School Independent Study setting, preferred

Work Environment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. These physical standards are generic in nature and tasks may vary dependent on school site or specialized site assignment. The information contained in this physical standards description is for compliance with the American With Disability Act and is not an exhaustive list of duties performed. The individuals currently holding this position perform additional duties and additional duties as assigned.

Physical Demands:

• Continuously - Sufficient strength, stamina (including physical, mental and emotional), physical ability and mobility to visually observe and assist students.
• Continuously - Sit or stand for extended periods of time.
• Seldom - Work variable hours
• Continuously - Dexterity of hands and fingers to operate equipment including computer keyboard/mouse and standard office equipment necessary to do job functions.
• Occasionally - Ability to reach in all directions including overhead and horizontally.
• Seldom - Lift, push and/or pull objects weighing approximately 20 pounds.
• Continuously - Comply with timelines and deadlines with frequent interruptions.
• Occasionally - Travel for department meetings and school trainings/in-service meetings.
• Seldom - Restrain students when necessary.
• Occasionally - Bend at the waist, kneel, stoop, squat, reach and crouch.
• Continuously - See to operate equipment, read and to understand written material and ability to detect information displayed on a computer screen.
• Continuously - Communicate effectively with students, staff, parents and community members.

Physical Demands Frequency Definitions Based on an 8 hour day:

• Frequently = 34 - 66% (up to 6 hours)
• Never = 0%
• Continuously = 67 - 100% (more than 6 hours)
• Occasionally = 11 - 33% (up to 3.0 hours)
• Seldom = 1 - 10% (less than 45 minutes)

Environment including Hazardous Conditions:

This position may include indoor offices/classrooms and outdoor work (including eating and common area(s), auditorium, playground(s), restroom(s), stairs if applicable, and parking lot(s)) with the following possible exposures: dust; wind; sun; insects; bloodborne pathogens and biohazardous waste; variances in weather conditions (snow, rain, sleet, etc.); noise which can range from quiet to loud; fast-paced work environment with possible stressful situations and need to multi-task; traffic congestion; playground projectiles such as baseballs, footballs, basketballs, etc.; intervening physically to stop conflicts between angry or emotionally upset students; and, dealing with students, parents, employees and the general public who may exhibit unpredictable or anti-social behavior.

Employees in this position may have a higher level of exposure to illness or infection from students. May be exposed to students who may ask inappropriately personal questions, display socially unacceptable behavior, display physically aggressive behavior, and insult your personal characteristics including appearance, ace, age, sex and race. There is also frequent contact with staff and the public.

Right to Revise:

This job description is not meant to be all-inclusive and the School reserves the right to revise this job description as necessary without advance notice.

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer without notice.

E = Essential Job Functions