Accounting Administrative Assistant Jobs

Compensation Type

Hourly

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com .

Location Overview

The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling, and accounts receivable processing and collections, are completed in a timely and accurate manner.

Responsibilities

• Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
• Process “due backs” on a timely basis.
• Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
• Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings/deductions, etc.
• Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
• Maintain all cashier contracts.
• Review and ensure accuracy and appropriateness of all payroll input and output.
• Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
• Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels’s required due dates.
• Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
• Retrieve and process all deposits in accordance with hotel standards.
• Ensure overall guest satisfaction.
• Audit cashier banks as required by hotel standards. Maintain all documentation.
• Provide customers with accurate and timely invoices, statements, and schedules.
• Assist the sales effort in establishing customer credit in accordance with Highgate Hotels’s policies.
• Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
• Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy.
• Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
• Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.

Qualifications

• College courses in an associate field preferred.
• Flexible and long hours sometimes required.
• Perform other duties as requested by management.
• Attend all hotel required meetings and trainings.
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to cross-train in other hotel related areas.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
• Must be able to show initiative, including anticipating guest or operational needs.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be able to maintain confidentiality of information.
• Must be proficient in Windows, Company approved spreadsheets and word processing
• Maintain a warm and friendly demeanor at all times.
• Comply with Highgate Hotels Standards and regulations to encourage safe and efficient hotel operations.
• Maintain regular attendance in compliance with Highgate Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
• High School diploma or equivalent and/or related experience in a hotel or a related field preferred.

Pay Range: $23.00 to $26.00 Hr.