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Executive Assistant Administrative Assistant Jobs in Maine

Administrative Assistant Jobs
By Raven Ridge At Manchester, NH, United States
2 or more years’ office administration experience.
Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
Performing other relevant duties when needed.
High school diploma or a bachelor’s degree in business, administration, or a related field.
Administrative Assistant Jobs
By Fedcap At Machias, ME, United States
Bachelor's degree or higher education and/or equivalent experience.
Upholds all agency policies and expectations in performing their job.
Warmly greets every visitor to their Opportunity Center.
Runs report in Fedcap CARES and use data to plan daily tasks.
Warmly answers and directs calls.
Schedules participants for appointments with Families Forward staff.
Administrative Assistant Jobs
By WellSpan Health At , York, 17403
Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
Basic computer skills; excellent interpersonal/communications skills; Transcription skills
Answers telephones, routes callers, takes messages and provides routine information to callers.
Schedules supervisor's appointments; maintains and updates supervisor's daily calen.
Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
Executive Administrative Assistant Jobs
By Medtronic At , North Haven, 06473
Use problem solving skills for process improvement in systems and processes.
Demonstrates effective highly professional, interpersonal skills in handling sensitive and confidential information in a variety of situations.
High School Diploma or GED with 6+ years of administrative experience supporting high-level executives
5+ years of executive-level administrative support experience, preferably for senior executives, CFOs or Board Members.
Experience working and interacting with Executive level leadership
Experience with Zoom, WebEx, Video Conferencing, SharePoint or similar software
Administrative Assistant Jobs
By Wellspring, Inc. At Bangor, ME, United States
Experienced in administrative skills with a knowledge of word processing, preferably, Microsoft Word for Windows; proficiency in spelling, punctuation and grammar.
Good organizational and detail skills.
Excellent telephone skills and manners.
High school diploma required, Associates or Bachelors degree preferred.
Ability to relate maturely and professionally with people in recovery.
Ability to protect client confidentiality in all aspects of work.
Administrative Assistant Jobs
By Tapley Insurance Agency, Inc At York, ME, United States
Self-starter who is able to take on new responsibilities
Data entry, filing, and maintaining supplies for the office
Detail-oriented with good organizational skills
Good verbal and written communication skills
Dependable and a quick learner
Greets and makes customers feel welcome
Administrative Assistant Jobs
By Dodge & Cox At , Boston, Ma $100,000 - $120,000 a year
Update job knowledge and skills by participating in training and educational opportunities, as appropriate
Assist in document management, compilation, distribution and storage
Proactively manage complex calendars and rapidly changing schedules in alignment with priorities
Partner with meeting host to build agendas and manage meetings, in keeping with firm’s meeting norms
Have 4-year college degree (preferred). Equivalent job experience may also be considered.
Administrative experience supporting a department leader and team, preferably in the financial services industry
Executive Administrative Assistant Jobs
By LaPlante Electric At Scarborough, ME, United States
Professional-level verbal and written communication skills
excellent benefits package, opportunities for advancement, and a fun, engaging work environment.
WHY YOU SHOULD JOIN OUR OFFICE TEAM
$18 - $25 per hour
ARE YOU A GOOD FIT?
YOUR LIFE AS AN EXECUTIVE ADMINISTRATIVE ASSISTANT
Administrative Assistant Jobs
By Families Forward At Houlton, ME, United States
High school diploma, GED or equivalent education and/or experience.
Upholds all agency policies and expectations in performing their job.
Warmly greets every visitor to their Opportunity Center.
Runs reports in Fedcap CARES and uses data to plan daily tasks.
Warmly answers and directs calls.
Schedules participants for appointments with Families Forward staff.
Executive Administrative Assistant Jobs
By LaPlante Electric At Cornish, ME, United States
Professional-level verbal and written communication skills
excellent benefits package, opportunities for advancement, and a fun, engaging work environment.
WHY YOU SHOULD JOIN OUR OFFICE TEAM
$18 - $25 per hour
ARE YOU A GOOD FIT?
YOUR LIFE AS AN EXECUTIVE ADMINISTRATIVE ASSISTANT
Executive Assistant Jobs
By Maine Drilling & Blasting At Gardiner, ME, United States
Perform a variety of administrative support functions such as expense reporting, organize and maintain electronic files and records, and ad-hoc reporting.
Create, maintain, and refine executive communications for key internal and external stakeholders such as presentations, reports, emails, memos, letters, etc.
Some travel may be required to support meetings and events held regionally throughout our geographic footprint.
Administrative Assistant Jobs
By Families Forward At Calais, ME, United States

Join our team at Families Forward as a full-time Administrative Assistant in Calais, ME! Are you ready to embark on an exciting journey with an established nonprofit? We're seeking an exceptional ...

Executive Assistant Jobs
By MaineGeneral Health At Augusta, ME, United States
Takes and distributes minutes at management meetings; prepares reports and other materials, which are often complex and extremely confidential
Basic knowledge of finance terminology
Expert use of Microsoft teams, the Microsoft suite with advanced experience with excel, power point, and project based work
Excellent verbal and written communications skills
Professional demeanor, a positive attitude, and superior people skills
Tuition Reimbursement is available to all employees to further develop skills and career.
Administrative Assistant Jobs
By City of Celina At Rockland, ME, United States
competitive compensation, robust benefits, and plenty of opportunities for personal and professional growth
Qualifications For An Administrative Assistant
High school diploma or equivalent
Demonstrated track record for providing exceptional customer service
passionate about serving its community
A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT
Administrative Assistant Jobs
By City of Celina At South Portland, ME, United States
Bachelor's degree or higher education and/or equivalent experience.
Upholds all agency policies and expectations in performing their job.
Warmly greets every visitor to their Opportunity Center.
Runs reports in Fedcap CARES and uses data to plan daily tasks.
Warmly answers and directs calls.
Schedules participants for appointments with Families Forward staff.
Executive Assistant Jobs
By MaineHealth At Farmington, ME, United States
Required Minimum Knowledge, Skills, and Abilities (KSAs)
Education: Associate degree preferred or relevant experience
Experience: Experience in an administrative role is preferred. Experience providing executive level administrative support preferred.
Exceptional verbal and written communications skills
Advanced computer skills with proficiency in Microsoft Office is desired
Excellent grammar, writing and decision-making and organizational skills are essential
Executive Administrative Assistant, Digital Health Sciences
By Takeda Pharmaceutical At , Boston, Ma $54,600 - $78,000 a year
Manage calendar for direct supervisor and supports complex meetings for department.
Manage and support hosting of external visitors and events.
Participate in maintenance of improvement processes; implement changes to improvement processes for direct responsibilities.
Develop a strong network within the department; draw on network to answer questions and successfully execute responsibilities.
Demonstrate confidentiality in execution of all responsibilities.
Minimum 5 years of relevant work experience, or equivalent combination of training and experience.
Executive Administrative Assistant Jobs
By Laplante Electric At Ogunquit, ME, United States
Professional-level verbal and written communication skills
excellent benefits package, opportunities for advancement, and a fun, engaging work environment.
WHY YOU SHOULD JOIN OUR OFFICE TEAM
$18 - $25 per hour
ARE YOU A GOOD FIT?
YOUR LIFE AS AN EXECUTIVE ADMINISTRATIVE ASSISTANT
Administrative Assistant (Aa) Jobs
By Wellpath At Greater Farmington Area, United States
Process and submit management expense reports to ensure accurate financial record-keeping for the department.
Provide administrative support to department managers by performing general office tasks, such as answering phones, typing letters, filing, and distributing mail.
Manage a variety of records, including manual files, reports, publications, messages, and indicator boards.
One (1) year of clerical experience as a secretary or administrative assistant.
Make a difference every day in the lives of the underserved
Join a mission driven organization with a people first culture
Executive Assistant Jobs
By Laplante Electric At Brunswick, ME, United States
Professional-level verbal and written communication skills
excellent benefits package, opportunities for advancement, and a fun, engaging work environment.
Qualifications For An Executive Assistant
highly respected and stable company
$18 - $25 per hour
A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT

Are you an experienced Executive Assistant looking for a new challenge? We are looking for an organized and detail-oriented individual to join our team as an Executive Assistant/Administrative Assistant. You will be responsible for providing administrative support to the executive team, managing calendars, and coordinating meetings and events. If you have excellent communication and organizational skills, we want to hear from you!

Overview Executive Assistant Administrative Assistants provide administrative support to executives, managers, and other professionals. They are responsible for a variety of tasks, including scheduling meetings, managing calendars, preparing documents, and providing general administrative support. Detailed Job Description

Executive Assistant Administrative Assistants are responsible for providing administrative support to executives, managers, and other professionals. They must be able to multitask and prioritize tasks in order to meet deadlines. They must be organized and detail-oriented, and have excellent communication and interpersonal skills. Responsibilities may include:

• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support
Job Skills Required
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Highly organized and detail-oriented
• Proficiency in Microsoft Office Suite
• Knowledge of office procedures and protocols
• Ability to work independently and as part of a team
Job Qualifications
• High school diploma or equivalent
• Previous experience in an administrative role
• Ability to work in a fast-paced environment
• Ability to handle confidential information
Job Knowledge
• Knowledge of office procedures and protocols
• Knowledge of Microsoft Office Suite
• Knowledge of customer service principles
Job Experience
• Previous experience in an administrative role
• Experience in a customer service role
Job Responsibilities
• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support