Executive Assistant Jobs

Job Summary:MaineGeneral Health. We’re with you. Be with us!

MaineGeneral Health is a comprehensive non-profit system with the mission of enhancing, every day, the health of our patients, our families and our communities.

If you are looking for the opportunity to support your friends, family, and your community through your work at MaineGeneral Health...Come be with us.

The Role: Executive Assistant

The Opportunity

The Executive Assistant plays a key role to ensure the Chief Financial and Chief Strategy Officers are prepared for all meetings and interactions throughout the day. The Executive Assistant will organize and leverage time effectively by managing complex schedules and calendar items accordingly.

Success in this role requires an individual capable of providing complex administrative support for highly confidential matters, an organized team player and strong ownership evident through responsibility and accountability for end product.

Flexibility to provide reception on a rotating schedule and the ability to work an occasional evening or weekends is required.

The Work

• Maintains confidential administrative information and distributes communications as appropriate or as directed
• Replies to routine correspondence, transcribes dictation, prepares data and creates presentations, reports and graphs required by senior leadership
• Orders office supplies and maintains department filing system
• Takes and distributes minutes at management meetings; prepares reports and other materials, which are often complex and extremely confidential
• Assists organizational leaders with the coordination and administration of all necessary departmental documentation. This may include audit of records, compilation of results, charting and dissemination of results and participation in performance improvement processes
• Work closely with our Credentialing team, occasionally providing coverage as needed
• Answers phones and processes mail as necessary for the continued smooth operation of their assigned functional area
• Coordinates a dynamic meeting schedule for Chief Medical Officers including arranging for in-person meetings and conference calls

You Have

• Self-directed, able to take initiative, problem solve, and exercise independent judgment
• Basic knowledge of finance terminology
• Expert use of Microsoft teams, the Microsoft suite with advanced experience with excel, power point, and project based work
• Professional demeanor, a positive attitude, and superior people skills
• Trustworthiness, discretion, and ability to handle confidential and sensitive information a must!
• Excellent verbal and written communications skills
• Proficient with Outlook, Microsoft Office Applications & PeopleSoft
• Ability to handle and prioritize and adapt to rapidly changing needs and priorities

You Get

Supported in all aspects of your wellness – physical, emotional, financial, and professional – We feel this is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.

• Access to industry-leading leave for new parents
• An employee discount program is available to all employees for services provided by MaineGeneral Medical Center
• A variety of leadership-supported programs and learning and development resources for every stage of your professional development. We know that our employees are our most valuable resource – you are how we grow our business and care for our community
• We offer you quality health, dental, and vision benefits and wellness programs and resources to provide access to resources for a healthy lifestyle and help manage health care costs
• Generous earned time - We believe employees need and deserve time away from work to observe holiday, be with family, go on vacation, or simply take care of themselves
• When life gets challenging, you have access to our Employee Assistance Program for you members of your household
• If eligible, you receive up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan

Equal Opportunity Employer M/F/Vet/Disability Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at (207) 861-3440 .

Scheduled Weekly Hours: 40

Scheduled Work Shift

Job Exempt: Yes

Benefits

Supporting all aspects of our employees’ wellness – physical, emotional and financial – is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.

Physical Wellness

• Employees have access to industry-leading leave for new parents.
• A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holiday, be with family, go on vacation, or simply take care of themselves.
• We offer quality health, dental, and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs.

Emotional Wellness

When life gets challenging, employees have access to our Employee Assistance Program for employees and anyone in their household.

Financial Wellness

• Tuition Reimbursement is available to all employees to further develop skills and career.
• Three insurance plans are available to protect your family from the sudden loss of income in the event of your death, terminal illness or serious injury from accident.
• We offer both short-term and long-term disability insurance to replace a portion of your income if you become disabled and cannot work for a period of time.
• We offer eligible employees up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan.
• An employee discount program is available to all employees for services provided by MaineGeneral Medical Center.

Career Mobility

Helping our employees develop their skills and grow their careers is critical to how we retain our talent and sustain our business. We do this by offering our teammates a variety of leadership-supported programs and learning and development resources for every stage of their professional development. We know that our employees are our most valuable resource – they’re how we grow our business and care for our community.

Equal Opportunity Employer M/F/Vet/Disability Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at (207) 861-3440 .

State of Maine Covid-19 Vaccination MandateAs a licensed health care facility in the state of Maine, MaineGeneral Health must comply with the State's vaccination mandate for all health care employees. All MaineGeneral Health employees must be fully vaccinated against Covid-19, unless the employee receives a medical exemption. The goal of this mandate is to protect our patients, employees and communities.

Equal Opportunity Employer M/F/Vet/Disability: In furtherance of MaineGeneral's policy regarding Equal Employment Opportunity, MaineGeneral has developed a written Affirmative Action Program which sets forth the policies, practices and procedures that MaineGeneral is committed to in order to ensure that its policy of nondiscrimination and affirmative action is accomplished.

The Affirmative Action Plan for Veterans and Individuals with Disabilities is available for inspection by any employee or candidate for employment upon request, during normal business hours, in the Human Resources Department. Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at (207) 861-3440 . EEO is Law (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf)