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Senior Administrative Assistant Jobs

Company

QBE
Address , Ramsey, Mn
Employment type FULL_TIME
Salary $22.20 - $33.30 an hour
Expires 2023-06-08
Posted at 1 year ago
Job Description
Primary Details
Time Type: Full time
Worker Type: Employee
At QBE, our purpose is to give people the confidence to achieve their ambitions inside and outside of work. From development opportunities, to flexible work options and highly competitive reward and benefits packages, we understand the importance of living our values when it comes to our people.
Everything we do at QBE is underpinned by our company’s cultural elements – because we know it's not just what we do that matters, it's how we do it that makes the difference.
Enhances executive’s effectiveness by providing information management support, representing the executive to others.
Primary Responsibilities
  • Works with facilities department in planning and organizing team space maintenance and facilities moves
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participates in professional societies
  • Initiates special projects and process improvements based upon observations of department needs
  • Assist in preparing reports, spreadsheets and presentations
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Manage invoices and process expenses
  • Maintains appointment schedules by planning and scheduling meetings; conferences, teleconferences and travel
  • Audiovisual equipment, sets up meeting facilities and may take meeting minutes
  • Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun
  • Initiates special projects and process improvements based upon observations of department needs

Required Education
  • High School Diploma/GED

Required Experience
  • 4 years relevant experience

Preferred Competencies/Skills
  • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
  • Follow established guidelines to focus on details and complete tasks attentively and thoroughly
  • Managing one's own time and the time of others
  • Managing one's own time and the time of others
  • Communicating effectively in writing as appropriate for the needs of the audience
  • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
  • Demonstrated interest in enhancing knowledge; seeks opportunities to learn and grow
  • Communicating effectively in writing as appropriate for the needs of the audience
  • Communicate information in a clear, well-organized, and professional manner
  • Demonstrated problem solving capabilities
  • Demonstrated problem solving capabilities
  • Escalate issues when necessary

Preferred Experience
  • 5 years relevant experience

Preferred Knowledge
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
  • Advanced working knowledge of Microsoft Office
  • Basic project management skills

QBE Cultural DNA

Everything we do at QBE is underpinned by our DNA (which interlinks seven cultural elements) – because we know it's not just what we do that matters, it's how we do it that makes the difference. We expect all employees to role model and inspire the right behaviors that link to our cultural elements:
  • We are customer-focused
  • We are technical experts
  • We are inclusive
  • We are fast-paced-
We are courageous
  • We are accountable
  • We are a team

All employees are expected to adhere to QBE’s Code of Ethics and Conduct and apply sound risk management practices.

US Only - Travel Frequency
  • NA

US Only - Physical Demands
  • General office jobs: Work is generally performed in an office environment in which there is not substantial exposure to adverse environmental conditions. Must have the ability to remain in a stationary position for extended periods of time. Must be able to operate basic office equipment including telephone, headset and computer. Incumbent must be able to lift basic office equipment up to 20 lbs.

US Only - Disclaimer
  • To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities.

Job Type
  • Individual Contributor

Global Disclaimer
  • The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee’s normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.
Compensation
Base pay offered will vary depending on, but not limited to education, experience, skills, geographic location and business needs.
Hourly Salary Range: $22.20 - $33.30
AL, AR, AZ, Fresno, CA, CO (Remote), FL, GA, IA, ID, IL (Remote), IN, KS, KY, LA, MI, MN, MO, MS, MT, NC, ND, NE, NH, NV, OH, OK, OR, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV and WY

Hourly Salary Range: $24.40 - $36.60
CA (Remote, Irvine and Woodland), Greenwood Village CO, CT, Chicago IL, MA, MD, NY (Remote), RI, Houston TX and WA

Hourly Salary Range: $27.80 - $41.70
San Francisco CA, NJ and New York City NY
Benefit Highlights
You are more than your work – and QBE is more than a workplace, which is why QBE provides you with the benefits, support and flexibility to help you concentrate on living your best life personally and professionally. Employees scheduled over 30 hours a week will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health.
We also offer a competitive 401(k) contribution and a paid-time off program. In addition, our paid-family and care-giver leaves are available to support our employees and their families. Regular full-time and part-time employees will also be eligible for QBE’s annual discretionary bonus plan based on business and individual performance.
QBE recognizes that exemplary benefits extend beyond benefits coverage and compensation. Flexibility in your working environment is important to maintaining balance and QBE is dedicated to ensuring employees achieve personal and professional integration by providing the opportunity for hybrid work arrangements.
How to Apply:
To submit your application, click "Apply" and follow the step by step process.
Equal Employment Opportunity:
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.