Administrative Assistant Jobs

Our established assisted living community in Silver Bay, MN is seeking candidates for an Administrative Assistant to join our team.

Hours are typically Monday thru Friday, day-time hours. Alternate hours based on the needs of the community.

POSITION SUMMARY: This Administrative position will provide support to the staff, residents and families of the community. This position will be the first point of contact for customers calling and entering the building. Duties include, but are not limited to:

• Responsible for scheduling and conducting tours.
• Prepare reports and complete clerical duties and filing in an accurate and timely manner.
• Participate in recruitment and hiring process; Set up files for new employees, ensuring all necessary paperwork is completed and forwarded to appropriate areas in a timely manner. Maintaining personnel files.
• Assist supervisor to determine appropriate staffing needs. Coordinate scheduling and preparing payroll for approval as directed.
• Receiving and addressing phone calls, walk-ins, and general inquiries.

Qualifications

• Position requires candidates to have a high level of computer proficiency using Microsoft products.
• A minimum of two years of administrative experience preferred, preferably in a healthcare setting.
• Reliability, team player, professional grooming, positive attitude and a passion for working with the elderly are required.
• Some post-high school education, advanced degree preferred.
• Candidates will be subject to a criminal background study and must be able to meet the physical requirements of the position.

Physical Essential Functions

• Must be able to remain in a stationary position (sitting/standing) in front of a computer for an 8-hour workday
• Ability to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Subject to a DHS and criminal background study
• Ability to make thoughtful decisions, read, write, speak publicly, and interpret data
• Ability to frequently communicate with potential staff who have inquiries about their employment status and/or conduct interviews
• Constantly operate a computer and other office machinery, such as a copy machine, scanner and printer

Benefits

• Cell phone discounts... And more!
• Flexible Schedules/Work-life balance
• Employee Recognition Programs
• Flex Spending, Dependent Care & HSA options available
• Tuition reimbursement & scholarship opportunities
• Paid Time Off
• Employee Assistance
• Paid Training
• Competitive Wages
• Customized orientation plan for your professional development
• Free meals at Carefree Living sites
• 401K with employer match
• Medical/Dental/Vision insurance, company paid basic life and AD&D insurance

About Carefree Living

Carefree Living is a division of Spectrum Health Companies - a Minnesota-based, statewide, community health care provider of Assisted Living, Memory Care, Home Care and Independent Living services formed in 1982.

APPLY NOW: https://spectrumhealthcos.applicantpool.com/jobs/

Learn more at: https://carefreeliving.com/careers/

Spectrum is an EOE/Drug Free/AA Employer