Legal Administrative Assistant - Corporate

Title

Legal Administrative Assistant - Corporate

About The Organization

Winthrop & Weinstine is a business law firm of more than 150 attorneys with a deliberate culture of enterprise and fresh thinking. Located in the heart of Minneapolis and with a national reach, we deliver service, smart perspectives and practical outcomes to put the law to work for our clients. At Winthrop & Weinstine, we work together energetically and creatively to achieve our goals. We are committed to dealing with one another fairly, respectfully and honestly to create a healthy stable and collegial organization. Every person in the firm is an integral part of the client service team and contributes to the firm's, and our clients', success. Join our nimble force and put the law to work. Learn more at www.winthrop.com.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

• Process new file openings and prepare engagement letters.
• Assist and maintain checklists in the preparation of closing books.
• Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
• Complete other projects and assignments as assigned.
• Process and transmit client documents and materials.
• Process document comparisons.
• Process and distribute client invoices.
• Maintain corporate minute books.
• Prepare, circulate and track signature pages for closings.
• Draft and format professional correspondence and documents.
• Review, organize, assemble and scan documents in preparation for closings.
• Provide administrative support such as calendar and email maintenance, answering phones, making travel arrangements and processing expense reports.
• Review, edit and finalize attorney time entries.
• Monitor attorney inbox and electronically file client matters.

Position Requirements

• Strong attention to detail, accuracy; excellent grammar, proofreading and communication skills.
• Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.
• Strong initiative and creative problem-solving skills.
• Ability to organize and prioritize work and follow assignments through to completion.
• Exemplary written and verbal communication skills.
• Experience with Box or similar cloud storage software.
• Ability to work within a team environment and work well under pressure with deadlines.
• Professional demeanor, strong work ethic including dependability and accountability.

PI212702938