Administrative Assistant Jobs

Description: JOB SUMMARY The Administrative Assistant & Accounts Receivable Clerk/Collections is responsible for general administrative tasks including accounts receivable duties. ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Main support for all incoming telephone calls Accounts Receivable: Process Incoming Payments Accounts Receivable: Contact Customers for Payments Accounts Payable: Enter Shipping Invoices Related to Customer Shipments Prepare and Mail Accounts Payable Vendor Checks General Filing: Accounts Receivable, Accounts Payable, etc. Daily Scanning of: Production Orders, Delivery Notes and Receiving Documents into SAP Daily Incoming/Outgoing Mail: Process/Sort/Distribute Update and Post Weekly Sales Chart Order Office Supplies Make Travel / Hotel Arrangements for Guests Set-up and Organize the Catering for Meetings, Client Visits and Company-wide Meals Annual Update of Customer Price Book: Coordinate with Sales Manager Provide Administrative Support to Management Assist and Provide Support to Coworkers Follow All Safety Rules and Procedures Perform Other Duties as Required or Assigned REPORTING RELATIONSHIP(S): Reports directly to the VP of Finance Requirements: QUALIFICATION REQUIREMENTS The requirements listed below are representative of the education, certifications, knowledge, skills, and/or abilities required. Education / Experience

• 1+ years of previous collections experience Knowledge, Skills, and Abilities Basic computer skills Advanced knowledge of MS Word and Excel Basic knowledge of SAP Collections/Accounts Receivable experience Ability to work well under minimal supervision Ability to effectively prioritize Ability to effectively manage time and meet all necessary deadlines Able to proficiently read and write in English Ability to communicate clearly and effectively (written and verbal) Able to do accurate work at a rapid and consistent pace Work well independently as well as with others or in a team Ability to follow work instructions accurately Have attention to detail Ability to exhibit high personal morale PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit majority of shift WORKING CONDITIONS The working conditions described here are representative of those an employee may be exposed to while performing job duties and responsibilities. Office environment PI217086080
• 2 year Business Associates Degree or
• 2-3 years equivalent administrative / accounting experience