People Operations Coordinator (Contract)

The Blavity Family is seeking a top performing People Operations Coordinator to join our organization!

We are looking for a People Operations Coordinator for Blavity who will work closely with our the team help keep the office running smoothly and efficiently. The ideal candidate for this role will offer best-in-class hospitality and service, and handle all requests with a can-do attitude. A successful candidate will be self-motivated, have excellent interpersonal skills, and have a knack for solving problems and anticipating needs.

Contract position

What You’ll Do…

• Order front office supplies and keep inventory in stock
• Arrange travel and accommodations, and prepare vouchers
• May occasionally lift and/or move items up to 25 pounds
• Provide basic and accurate information in-person and via phone/email
• Office storage
• Meet with People Operations and Receptionist to discuss weekly priorities
• Receive, sort and distribute daily mail/deliveries
• Greet and welcome guests as soon as they arrive at the office
• Do regular check-ins with both floors to fix any necessary issues
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor calendar, issue visitor badges)
• Company lunches
• Perform other clerical receptionist duties such as filing, photocopying etc.
• Answer, screen and forward incoming phone calls
• Direct visitors to the appropriate person and office
• Manage large shipments to clients and other Blavity offices/employees
• Update calendars and schedule meetings
• Ensure reception area is tidy and presentable, with all necessary stationery and material

What You Have…

• Multitasking and time-management skills, with the ability to prioritize tasks
• Excellent organizational skills
• Solid written and verbal communication skills
• Proven work experience as a People Operations Coordinator, Front Office Representative or similar role
• Bachelor's degree
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Receptionist/ Office management skills
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Customer service attitude
• Ability to be resourceful and proactive when issues arise

About Blavity…

Blavity is a venture-funded technology and new media company. We are changing the landscape of media representation by building the world’s largest digital community for black millennials. Blavity was founded in 2014 around a simple idea: enable black millennials to tell their own stories. Today, we operate 5 web properties, average 5 million monthly unique visitors, generate 30-50 million monthly social impressions, and distribute our message across all of the major social media platforms. We have assembled an amazing team of passionate, high-energy, focused rock stars who cultivate our community and advance our strategic direction. We are on the lookout for the newest members of our team.

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