Executive/Admin Assistant Jobs

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

The Amex Digital Labs team is responsible for catalyzing digital innovation at Amex by originating, incubating and managing emerging products and platforms that can be essential to our customers’ digital lives. We strive to emphasize creativity, customer centricity, and innovation.

This position is responsible for administrative support for 2-3 Vice Presidents in the Amex Digital Labs team. This position is an integral part of dynamic and fast paced team that requires seamless collaboration and coordination across a wide range of businesses and band levels. The ideal candidate must have experience in handling a wide range of administrative related tasks, have an interest and passion in supporting leaders and be able to work confidently and independently. This role also includes broader responsibilities to help VPs manage the team, which may include helping to manage the team’s budget, training & development programs, and other events & strategic initiatives.

Responsibilities include, but are not limited to:

• Ad hoc administrative tasks including: Updating organization charts, updating distribution lists, updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis.
• Collaborating with the team to administer training & development activities
• In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, and other employee-related activities and events.
• Assisting with timekeeping and payroll duties.
• Drive team culture through events, social gatherings & strategic initiatives
• Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices.
• Pulling standard reports and employee data from HR systems.
• Coordination of calendar management, managing across senior business leaders, dispersed locations and differing time zones.
• Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, off-sites, activities and other events.
• Booking international/US travel with knowledge of Amex travel booking tools, preferred vendors and associated policies. Build itineraries and provide advance preparation for VPs.

Key Qualifications

• Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.
• Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
• Likes to have fun!
• Proficiency in American Express applications, including but not limited to AmexMeet, WebEx, Concur Expense Management, Ariba Buyer, MyHR, Payroll, CareerTrack, and the IT Service Catalog (TechCare) preferred.
• Strong maturity with ability to effectively prioritize
• Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook.
• Exceptional organizational and administrative skills
• Flexible schedule preferred - Digital Labs colleagues are based in both the UK and US (East & West Coast)
• Team player who is dependable, enthusiastic, and has a positive attitude.
• Ability to think end to end around assigned projects and responsibilities
• Excellent communication skills, both written and oral; strong relationship-building, interpersonal, influencing, and collaborating skills across multiple band levels.

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Bonus incentives
• Career development and training opportunities
• Free financial coaching and financial well-being support
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Flexible work arrangements and schedules with hybrid and virtual options with Amex Flex
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• 6% Company Match on retirement savings plan
• Free and confidential counseling support through our Healthy Minds program

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters.

Non-considerations for sponsorship:

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions