Associate, Executive Assistant Jobs

Job Title: Associate, Executive Assistant

Department: Investments

Reports To: Senior Associate, Executive Assistant

FLSA Code: Non-Exempt

Estimated Salary: $90,000 - $100,000

Job Summary:

As an Executive Assistant supporting a dynamic team within Cohen & Steers, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills. Exercising good judgment, discretion, and flexibility in your approach, you will be proactively anticipating the needs of the investment teams that you support. As a creative problem solver who can multi-task with ease, your understanding of the business will help you to support multiple teams within the Investments department, ranging in seniority from Executive Vice Presidents and Senior Vice Presidents to Associates. Cohen & Steers is committed to an inclusive culture, valuing diversity in support of our people and clients.

Major Responsibilities/Activities:

• Arrange all aspects of travel (utilizing corporate travel service), keeping travel profiles for senior professionals and key members of department up to date, arrange flights, hotels, rental car, and sedan service
• Collaborate with other Executive Assistants within the firm to ensure cross-departmental needs are met
• Act as first point of contact and coordinator for multiple investment teams
• Serve as back-up to the other investment department assistants as needed (vacation, etc.)
• Precise calendar management: schedule and coordinate internal/external meetings and appointments for the EVP/SVPs and their teams
• Lead and coordinate ad hoc projects as requested including the coordination of team conferences
• Process invoices and T&E expense reimbursements for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Project a positive, energetic, and entrepreneurial spirit to internal and external constituencies
• Handle a variety of administrative functions on behalf of the investment teams
• Provide backup support to the CEO’s executive assistant, and liaise with Office of the CEO, CIO, and COO as well as members of the Executive Committee
• Ability to confidently make informed decisions independently

Minimum Requirements:

• Ability to handle highly sensitive, confidential, and non-routine information with a high degree of integrity and confidentiality
• Proficiency with MS Office; experience with Concur reporting software a plus
• Demonstrates inclusive behaviors in support of a culture that values diverse perspectives
• Must be highly organized and able to pivot directions seamlessly
• Ability to accommodate occasional non-standard office hours e.g., when travel necessitates coordination
• Strong attention to detail, organized, logical reasoning and critical thinking skills
• Excellent verbal and written communications skills; ability to communicate with a high level of professionalism
• Positive, team-player mentality with can-do attitude and collaborative spirit
• Bachelor’s degree preferred
• 5 – 8+ years of professional experience within financial services or related industry, supporting senior management, managing multiple priorities, coordination, and logistics

Note: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The job title or duties and responsibilities may be changed by the Company at any time.