Executive Assistant Jobs

Description

JMP, a Citizens Company, offers a complete range of investment banking, securities brokerage, and equity research capabilities to corporate and institutional clients. Drawing on our key strengths–in-depth industry knowledge, skilled execution, and exceptional client focus–we are trusted advisors to the companies and investors we serve, leveraging our expertise to help achieve their capital markets objectives and strategic goals.

JMP is seeking an Executive Assistant to join its Institutional Sales team in the New York office. This is an excellent opportunity for an accomplished Executive Assistant to work side-by-side with the executives of the team. The qualified candidate will provide first class confidential, reliable, and comprehensive administrative support to the executives and their respective teams.

Primary responsibilities include

• Business Continuity Planning support.
• Manage executive calendar and day to day operations of the office.
• Respond to, forward and/or distribute email communications as appropriate.
• Human Resource support, travel planning, travel expenses when needed.
• Serve as ambassador of the team in interfacing with key stakeholders and serving as general office manager for the department.
• Ability to spearhead issues in the office: maintenance items, repairs, etc.
• Coordinate registration, marketing and logistics for multiple trade shows and conferences.
• Maintain and order marketing supplies as needed.
• Strong presentation building skills (PowerPoint).
• Back up senior Executive Admin in San Francisco office.
• Process payables/invoices for the office.
• Uphold high standards for work quality and privacy.
• Advanced administrative support that includes a daily variety of tasks supporting the executive and the team.

Qualifications

• Administrative experience of 5 - 7 years required.
• Solid written, verbal and communication skills.
• Ability to multi-task.
• Excellent customer service skills
• Ability to work independently with limited supervision.
• Analytical skills and demonstrated experience preferred.
• Strong computer and problem-solving skills.
• Attention to detail and sensitivity to deadlines/confidentiality.

Education, Certifications and/or Other Professional Credentials

• Bachelor’s Degree preferred
• Salesforce, Oracle, Microsoft Outlook, Word, Excel, PowerPoint

Hours & Work Schedule

• Work Schedule: Monday to Friday
• Hours per Week: 40

The salary range for this position is $24 to $41.7 hourly . Actual pay is based on various factors including but not limited to the work location, and relevant skills and experience.

We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more. Note, Citizens’ paid time off policy exceeds the mandatory, paid sick or paid time-away policy of very local and state jurisdiction in the United States. For an overview of our benefits, visit https://jobs.citizensbank.com/benefits.

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Equal Employment Opportunity

At Citizens we value diversity, equity and inclusion, and treat everyone with respect and professionalism. Employment decisions are based solely on experience, performance, and ability. Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws.

Equal Employment and Opportunity Employer

Citizens is a brand name of Citizens Bank, N.A. and each of its respective affiliates.

Why Work for Us

At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities. When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth