Executive Assistant Jobs

Location: 5 days a week on site - Jersey City NJ office

Required Pay Scale: $48- 53hr W2

***Due to client requirements this role is only open to USC or GC candidates***

Summary

The position is responsible for providing high level administrative support to executive level management and providing business support to the Chief of Staff.

• Perform other duties as required and assigned
• Prepare executive summaries, presentations, correspondence, and memos
• Manage agendas and facilitate staff / leadership meetings, including taking notes and following up on action items
• Communicate issues to executives in a timely fashion and provide solutions
• Provide backup to fellow executive assistants, answer and direct calls and act as an information resource
• Prepare and review expense reports for executives and their direct reports
• Maintain department files and documents, including organization charts and distribution lists
• Handle confidential and sensitive information with tact and discretion, anticipate executive’s and organization’s needs
• Maintain and update contact database information and meeting calendars, scheduling, and manage travel arrangements

Experience and Skills

• Bachelor’s Degree from an accredited University preferred, but not required
• Strong analytical, problem-solving, and critical-thinking skills
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong collaboration and team building skills
• Highly organized and able to multi-task and manage multiple projects and competing priorities without sacrificing accuracy or efficiency
• Excellent verbal and written communication skills
• Proficient in ExpenseWire, ASCEND, and ShorTel preferred
• Experience in Financial Services, particularly broker/dealer preferred
• 3-5+ years of recent experience as an Executive Assistant to C-Suite Executives
• Experience in Information Technology organizations preferred

About Matlen Silver

Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works.

Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: [email protected] // 908-393-8600