Portfolio Admin/Data Assistant

Portfolio Admin/Data Assistant, Commercial Property Management

The Company Founded in 1925, Rudin is a multigenerational, family-owned company that develops, owns, and manages a portfolio of sustainable, diversified, best in class, real estate assets and investments that create value for the communities where they exist. Led by the third and fourth generations of the Rudin family, Rudin controls one of the largest privately owned real estate portfolios in New York City overseeing daily operations of 32 properties in New York City, including 15 commercial office buildings totaling 10.1 million square feet and 17 multifamily properties containing 4.7 million square feet. The company maintains a long-term approach to developing, managing, and maintaining timeless developments within the city of New York and is committed to reinvesting in and enhancing its properties. Rudin prides itself on a high level of customer service to its tenants and residents, a corporate culture respectful and supportive of its employees, a commitment to Diversity, Equity, Inclusion and Access, and its sterling reputation as a corporate citizen within the City. The Rudin family has a long tradition of service and philanthropy in New York City. For more information on Rudin and its portfolio, visit www.rudin.com.

The Position Rudin seeks to hire a highly motivated, dynamic individual to join the company as Portfolio Admin/Data Assistant. This role will provide comprehensive administrative support to the Commercial Property Management team and report to the Head of Commercial Property Management. Responsibilities: • Assist in preparing documents, reports, and presentations by gathering and analyzing data from various sources to support strategic planning initiatives while ensuring accuracy and clarity. • Provide comprehensive administrative support to the Commercial Property Management team, including managing calendars, scheduling meetings, and maintaining an organized office • Utilize advanced Excel skills to create spreadsheets, graphs, and pivot tables for tracking and presenting data trends and insights. • Maintain and update databases, ensuring accurate and up-to-date information for various projects and processes. • Generate reports and dashboards that visually communicate key performance indicators and trends to aid in decision making. • Monitor and manage email communication, responding to inquiries, forwarding messages, and prioritizing tasks as needed. • Perform general office tasks, including managing office supplies, filing, handling incoming calls, scanning, copying, faxing, filing, and data entry. • Contributes to the excellent reputation through professional, friendly, and respectful interactions internally and externally. • Willingness to learn essential programs including Yardi and other real estate software programs as applicable. • Performs other duties as required and/or assigned. Requirements: • High School Diploma or equivalent • 3-5 years of experience in a similar role • Strong organization and time management skills • Ability to handle multiple projects and prioritize effectively; flexible to adapt to changing priorities and tasks as needed • Interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff and external partners • Highly resourceful team player with the ability to be effective independently Total Compensation: • The base salary range* for this position is $70,000 - $80,000 per year • This position is eligible for a discretionary bonus • We also offer excellent Benefits and Perks to our employees, including full company paid health, dental and vision, 401k, pension, housing and parking discounts, and wellness programs All offered benefits are subject to the terms/conditions of the benefits plans *Salary may vary based on work experience, market conditions, and qualifications/training Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, age, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.