Executive Assistant To Principal / Human Resources Manager

EXECUTIVE ASSISTANT TO PRINCIPAL / HUMAN RESOURCES MANAGER

Junípero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans over 75 years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassion, and mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young students to grow in faith, wisdom, and service as active members and leaders in the community.

The Executive Assistant / HR Manager supports the work of the school administration of Junipero Serra High School in order to achieve the fullest attainment of the school’s unique Catholic mission: educating students of faith, wisdom, service, community, and leadership. The Executive Assistant / HR Manager is responsible for a wide range of administrative duties in direct executive-level support of the Office of the Principal including many confidential and time-sensitive matters. This position is also responsible for all aspects of the Human Resources function at Junípero Serra High School.

Responsibilities:

• Upholds and models a moral code that is consistent with the teachings of the Roman Catholic Church and the mission of the school.
• Remains aware of and represents the religious aims and objectives of the school to constituents.

Executive Assistant

• Prepares correspondence and other communications as needed
• Meets weekly with the Principal to coordinate weekly agenda
• Prepares and distributes agenda for weekly meetings of the Principals’ Leadership Team; transcribes and distributes minutes
• Filing and information management
• Provides direct assistance to the Principal to help organize the work of the Principal’s office:
• Coordinates employee events
• Manages all aspects of the annual graduation ceremony
• Organizes bi-annual Serra neighborhood meetings with the President and Principal
• Convenes regular Principal’s Office staff meetings
• Supervises the Front Office Staff, manages and oversees the attendance function
• Serves as a liaison with students and parents to the Principal
• Coordinates statistical reporting to the Archdiocesan Department of Schools.
• Manages the Principal’s calendar, appointments, and logistics;

Human Resources Manager

• Supports employee relations, personnel issues, recruitment, onboarding of new personnel, HR compliance, and professional development
• Handles confidential and time-sensitive tasks for the Principal exercising professional discretion, including, contracts and evaluation process.
• Processes Workers’ Compensation claims
• Oversees performance review process
• Responsible for administration of employee benefit programs (health insurance, life insurance, 403B retirement accounts, Archdiocesan Pension Plan)

Qualifications:

• Proficiency with Google and Microsoft Office preferred
• Bachelor’s degree required
• Minimum of three years experience supporting senior executives
• Supervisory experience
• Effective decision-making skills with a detail-oriented, flexible, strong work ethic
• Professionalism and ability to keep confidence
• Strong working relationships/partnerships and team-building with peers and others
• Strong written and verbal communication skills; pleasant and warm demeanor
• Ability to work in a fast-paced environment with organizational, time-management, and prioritization skills
• Minimum of three years of relevant human resources experience

Accountability:

Reports to the Principal of the school (dotted line to VP of Finance in the administration of the Human Resources function)

Hours:

Full-time, 12 months, exempt, salaried

Regular hours: 7:30 a.m. to 4:30 p.m. (with one hour lunch period)

An additional evening, irregular, and after-hours work is required

Salary Range:

Annual Salary - $80,000 to $90,000

To apply please send an email to [email protected] with:

• List of references or at least 2 letters of recommendation
• Cover Letter & Resume

All employees of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and pursuant to the San Francisco Fair Chance Ordinance, will consider for employment qualified applicants with criminal history.