Executive Personal Assistant Jobs

AMC Modern IT is full-service IT solutions provider based in La Verne, CA, equidistant from Los Angeles and San Bernardino.

We are currently looking for an Executive Personal Assistant.

Summary:

The Executive Personal Assistant will perform a hybrid role of supporting the CEO both virtually and in-person on a business and personal basis. This locally based role will handle all administrative as well as many personal tasks with the goal of freeing the CEO to focus strategically on the business while maximizing time away from the business.

In addition, the Executive Personal Assistant will provide support for the CFO, who is based on the east coast.

While reporting to the CFO will be virtual, most of these tasks will be executed on location at the AMC Modern IT offices.

In addition to an office in La Verne, CA, AMC Modern IT has a second office in Glendora, CA.

While working remotely, the successful candidate will often be called into the La Verne offices to assist the CEO.

Living within a 25-minute drive of the La Verne offices at 2100 Arrow Highway is a MUST!

Duties and Responsibilities:

CEO (80%)

• Manage email and phone messages.
• Assist with planning corporate announcements and quarterly meetings.
• Arrange business and personal travel.
• Assist other members of the leadership team with tasks as needed.
• Provide sales coordination, following up with leads and prospects and booking meetings.
• Manage CEO’s calendar, rerouting non-essential appointments.
• Facilitate meetings when required.
• Handle all corporate and personal event planning.
• Create company-wide and external communication from the CEO as needed.
• Assist with office and facilities related tasks.
• Perform personal errands, including making reservations, shopping, etc.
• Other miscellaneous administrative tasks.

CFO (20%)

• Assist in onboarding new clients, vendors and employees (i.e., contract preparation, ensuring proper documents are filed, gathering all essential information, equipment, and supplies, etc.).
• Miscellaneous administrative tasks, per request of the CFO.
• Act as liaison for the CFO regarding tasks requiring onsite presence in the Southern California offices.

Requirements:

• Minimum 5+ years of experience in an executive support or personal assistant role.
• A home office with the ability to work virtually.
• Associate degree or higher.
• Exceptional written and verbal communication skills, with outstanding proficiency in grammar and spelling.
• Proficiency in our preferred project management platform, Asana.
• Have own transportation and the ability to drive locally.
• Excellent knowledge of Microsoft Office 365 and relevant applications.

Benefits:

• Full medical, long-term disability & PTO

Salary:

• $35-$47 per hour, based on experience.

Visit our website at www.amcmodernit.com