Personal Assistant To The Principal / Office Administrator

Andrew Franz Architect PLLC is an award-winning and widely published architecture and interior design firm. We are seeking a part/full-time Personal Assistant to the Principal / Office Administrator with a minimum of 3-4 years’ professional experience to keep our principal organized and the studio running smoothly and efficiently in a casual but focused work environment. This is currently a hybrid work position. We are open to both part-time and full-time candidates.

The ideal candidate is a highly proactive and organized individual with excellent adaptable thinking, planning, and time management skills. It is ESSENTIAL that the candidate is a self-starter who can take ownership of the position and thrive with minimal supervision while effectively balancing many plates. The candidate must be able to effectively communicate to both Principal and studio team. An interest in design and sense of humor to round out our office is a plus.

Responsibilities include:

Personal Assistant to Principal

-Proactively manage the principal’s schedule

-Prepare the principal for appointments and meetings

-Manage the principal’s clerical duties

-Manage the principal’s travel arrangements

-Manage and provide assistance with professional and personal tasks

Office Administration

-Manage and ensure smooth day-to-day office operations, including monitoring and ordering supplies, scheduling shipments and deliveries, and assisting with answering phones

-Manage office calendar

-Coordinate with IT consultant the management of computers, software, and printers/plotters

-Manage the office’s storage units and assist with coordinating and receiving deliveries

-Perform general clerical duties including printing, scanning, copying, mailing, etc.

-Create P.Os and assist the office Accountant with client billing and timesheets, etc.

-Assist Architects and Interior designers with carrying out misc. tasks including ordering and purchasing architectural/ interior items

Applicants must reside in the New York City area. Applicants must be authorized to work in the United States for 2 years, minimum.