Executive/Personal Assistant Jobs

Our client, a midtown based prestigious hedge fund, is seeking an experienced Executive/Personal Assistant to support the founder. The ideal candidate has experience in property/household/estate management and has supported a senior executive out of the office. This is an exciting opportunity to join a tight-knit team in a dynamic, fast-paced environment.

Job Details COMPANY: Hedge Fund

POSITION: Personal/Executive Assistant

LOCATION: New York, NY

Hours: 8am – 6pm (24/7 mentality) 5 days per week ability to travel on occasion is req’d

COMPENSATION: $150k-250k range DOE + Discretionary Bonus + Benefits + Perks

DEGREE: Preferred

Responsibilities of the Personal/Executive Assistant -Meeting coordination: coordinate in-house and external meetings; arrange for catering; register guests; arrange IT resources; dinner reservations

• Expense reporting: complete monthly expense processing
• Assist with meeting overflow including submitting professionals’ guests into building engine for security access, greeting clients, or conference room set-up and break down, as needed
• Help coordinate schedules/activities for other family members
• Liaise with household staff to make sure all needs are met seamlessly
• Arrange, confirm, and manage detailed calendars for executive and his family; schedule meetings and related logistics for personal engagements
• Arrange domestic and international travel, both private and commercial- vacation and family event planning
• Children’s schedule maintenance – and arranging travel and calendaring as needed for them
• Coordinate dining reservations, ticket purchases, and ad hoc personal requests

Requirements of the Personal/Executive Assistant - 5-10 years of Executive/Personal Assistant experience supporting a high-energy C-Level Executive out of finance

• Verification of identity, education, prior employment, and references may be required
• Discretion with confidential information is required
• Strong attention to detail, demonstrating accuracy and consistency
• Ability to multi-task, prioritize, and self-manage
• Familiarity with the oversight and management of multiple households/properties and staff members
• Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner
• Flexibility to travel around Manhattan as needed and work out of executive’s personal residences or office
• Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events
• Excellent phone etiquette and strong communication skills
• Must be comfortable with a 24/7 mindset