Executive Personal Assistant To Wellness Company

We are working with a wellness company looking for an Executive Personal Assistant to provide comprehensive support to the CEO and Creative Director. This role requires excellent organizational skills, the ability to manage diverse tasks, and maintain confidentiality. The goal is to ensure seamless coordination of personal and professional matters to optimize the couple’s productivity and efficiency. This is a fully onsite role based Downtown and from a home on the UES.

Responsibilities:

• Assist in planning and coordinating personal events, gatherings, and special occasions
• Prepare travel detailed itineraries
• As required
• Maintain and update the calendars, scheduling appointments, meetings, and personal commitments
• Oversee/manage schedules and billings and coordinating deep cleaning across all stores
• Coordinate and schedule meetings, both personal and professional, and ensure all necessary materials are prepared
• Work closely with outside vendors/contractors and manage various operational projects,
• Assist in compiling tax annual tax documents
• Run personal errands as needed (refill prescriptions, returns, etc.)
• Provide daily schedules and end-of-day summaries
• Manage incoming communications, including emails, calls, and messages, and respond on behalf of the individual when necessary
• Handle sensitive information with utmost confidentiality and professionalism
• Collaborate closely with household staff to ensure efficient packing of luggage and proper pairing of air tags with mobile devices
• Arrange travel arrangements, including flights, accommodations, and transportation, while considering personal preferences and business needs
• Coordinate and prioritize conflicting appointments and events

Requirements:

• Able to work in other departments and assist wherever needed
• Able to multitask and handle multiple projects at one time
• Must have prior experience as a Personal Assistant
• Must be able to work fully onsite Monday-Friday
• Have a no task is to big or too small mentality

Benefits:

• Phone reimbursement
• Full medical benefits
• PTO and sick days
• Company discount
• Paid holidays
• Commuter benefits

Schedule: Monday-Friday 9:00am-6:00pm

Compensation: $100,000+ DOE