Personal Assistant To The Managing Partner

Part-Time Personal Assistant to Managing Parter

• Project based - The schedule is flexible, but the candidate is expected to be available and able to multitask due to the nature of the role.
• Location: Hybrid New York, NY, office is located near Penn Station & easily commutable
• Average Hours: 8/wk with an opportunity to increase
• Hourly Range: $20-$30/hr; dependent on experience

Although most of the assignments will be performed remotely, this role requires in-person work in New York City on specific days agreed upon in advance (at least once a week usually).

Only candidates who submit your resume and a cover letter detailing your qualifications and why you are interested in this position will be considered. The cover letter should also include information about your availability, why you believe you are a good fit for this role, and you motivation for pursuing this opportunity. You are also strongly encouraged to share how you plan to allocate your remaining time, taking into consideration any other commitments such as additional jobs or family responsibilities.

Company Overview

Our Law Group is a New York-based law firm established in 2018. Our firm specializes in providing legal services to clients in the art, entertainment, lifestyle, and emerging technology industries. We have a strong track record of helping visionaries navigate legal challenges and support their ambitions from inception to fruition. With our extensive expertise in intellectual property, corporate law, and related areas, we are dedicated to empowering artists and creative entrepreneurs in an ever-evolving and fast-paced world.

We are seeking a Part-Time Assistant to provide essential support to the Managing Partner. In this role, you will be responsible for managing logistics, facilitating effective communication, and assisting with various administrative and personal tasks. This is an excellent opportunity for an ambitious and self-driven professional with a passion for art, film, music, luxury goods, emerging technologies, and/or the law.

Primary Responsibilities

• Demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters.
• Manage general administration and supplies, coordinating property maintenance as necessary.
• Coordinate and support the Managing Partner's external schedule, ensuring efficient calendar management.
• Take meeting notes, document discussions, and ensure follow-up actions are implemented.
• Field calls and emails directed to the Managing Partner and the firm.
• Assist in arranging internal and external meetings, including booking spaces, preparing materials, and coordinating attendees.
• Assist in organizing and preparing presentations, meeting materials, social media content, and website updates.
• Gain an understanding of the industries the law firm services, including trends and competitors, to support the firm's strategic initiatives.
• Familiarize yourself with the internal dynamics of the firm, including its culture and operations.
• Collaborate effectively with other partners, associates, interns, and law clerks to support firm-wide programs and initiatives.
• Contribute to various content initiatives, research tasks, and projects (both internal and external).
• Proactively identify and address potential issues to contribute to a smooth workflow.

Minimum Requirements

• Familiarity with Clio (for law firms);
• Proficiency in G-Suite;
• Proficiency in Microsoft Office;
• Experience working with lawyers, galleries, auction houses, recording studios, production companies, or similar entities is a plus but not required.
• Exceptional organizational and time-management skills, with the ability to multitask and meet deadlines in a fast-paced environment;
• Experience with Squarespace is a plus;
• College degree;
• Solutions-oriented mindset, with the ability to anticipate and resolve problems proactively;
• 1-2 years of combined internship or work experience providing administrative support or similar roles (preferably in a legal or related field) is strongly desired;
• Strong verbal and written communication skills, with the ability to interact comfortably with individuals of all kinds;
• Impeccable attention to detail and a commitment to delivering highest quality of work;
• Confidence and enthusiasm coupled with humility and a willingness to learn; and

Notes

• Please submit your resume and a cover letter detailing your qualifications and why you are interested in this position. The cover letter should also include information about your availability, why you believe you are a good fit for this role, and you motivation for pursuing this opportunity. You are also strongly encouraged to share how you plan to allocate your remaining time, taking into consideration any other commitments such as additional jobs or family responsibilities.
• Expected Compensation: The hourly rate for this position is in the range of $20-30 per hour, based on relevant skills, training, experience, and education.
• Employment is contingent upon passing a background check and providing professional references.
• The schedule is flexible, but the candidate is expected to be available and able to multitask due to the nature of the role.
• There are opportunities for mentorship, professional development, and advancement within the firm, as we are experiencing rapid growth.
• Although most of the assignments will be performed remotely, this role requires in-person work in New York City on specific days agreed upon in advance (at least once a week usually).