Office Operations Assistant Jobs

ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT®️ family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on propriety signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life.

WatchPAT®️ is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar’s corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA.

Position Summary:

The Office Operations Assistant carries out various functions within the office environment to make sure administrative duties are carried out smoothly. This is the first person to represent the company in a positive courteous manner, therefore helps to create first impressions with customers, vendors, and visitors.

Primary Responsibilities:

• Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences.
• Point person for office area maintenance, mailing, shipping, ordering office supplies, and equipment including break room and kitchenette supplies.
• Provide executive and Company Event logistical and catering support.
• Organize and schedule meetings and appointments.
• Ensure Front Desk operations comply with appropriate Safety and Security policies.
• Provide other administrative and clerical support as requested.
• Greet and provide Front Desk Operations including switchboard, general building entry, administrative and security support to visitors/contractors/vendors/patients etc.

Qualifications:

• Strong customer service skills.
• 2-3 years' experience
• Professional and pleasant telephone etiquette.
• Must be able to communicate effectively & maintain professional conduct at all times.
• Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision.
• Excellent written & verbal communication skills.
• Strong attention to detail required.
• Associates degree preferred.
• Moderate knowledge of Word, Excel, Outlook and ability to pick up new technology quickly.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• The employee is required to sit – perhaps at long intervals of time.
• The employee is required to work on a computer for long intervals.

Travel:

This position does not include travel.

Supervisory Reports:

This role has no direct reports.